Senior Administrative Business Partner
6 days ago
The Department of Discovery Oncology (DO) in gRED Research is seeking an accomplished Administrative Professional to join our team in South San Francisco. Reporting directly to the Vice President, Head of Discovery Oncology, the Principal Administrative Business Partner is an integral part of the department, responsible for direct contribution in complex administrative and operational support matters.
Key Responsibilities- Manage dynamic calendars for senior leadership, coordinating meetings across time zones and resolving scheduling conflicts.
- Organize U.S. and international travel logistics, including flights, hotels, transportation, and itineraries.
- Collaborate with internal and external stakeholders, aligning priorities while managing complex scheduling.
- Reconcile and process expense reports for leadership and guests, ensuring timely and accurate submissions.
- Handle scheduling, logistics, and travel arrangements for invited guests, consultants, and candidates.
- Support recruitment efforts by facilitating a positive candidate experience.
- Plan and execute team meetings, departmental off-sites, and large-scale events, managing agendas, venues, technical needs, and materials.
- Submit purchase and change order requests for external collaborators to support team projects.
- Mentor junior admins, collaborate with the admin team, maintain confidentiality, and manage internal department communications and platforms (Google Suite, gSites, newsletters, etc.).
- Minimum High School diploma with 10 years, or Bachelor's degree with 8 years (10 preferred) professional administrative experience in a senior leadership/executive environment, with advanced hands-on experience in the responsibilities as described above. Ideally has experience in pharma/biotech.
- Google and Microsoft Office suites required.
- Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues.
- Works independently under general supervision and is self-motivated. Has outstanding organizational & communication skills, including the ability to manage several tasks concurrently.
- Able to anticipate impact on other areas and to address problems by developing practical, thorough, and creative solutions without necessarily relying on supervisory review. Ability to manage multiple projects or unexpected requests simultaneously and with minimal supervision.
- Must be able to prioritize, problem-solve, and work independently, practice strong organizational skills, and exercise judgment and discretion regarding sensitive/confidential and proprietary information; Must be able to understand and troubleshoot from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
- Ability to be present and respond to requests or assignments during core business hours of 8:00 am – 5:00 pm, 5 days a week.
Genentech is an equal opportunity employer, and we embrace the increasingly diverse world around us. Genentech prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status.
The expected salary range for this position based on the primary location of California is $91,000-$169,000. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
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