Senior Legal Administrative Coordinator

3 days ago


San Francisco, California, United States SourcePro Search, LLC Full time
Job Summary

We are seeking an experienced Legal Executive Administrative Assistant to provide administrative support for our top-rated law firm client in their San Francisco office.

Key Responsibilities
  • Directly support the Managing Partners of the San Francisco Office and manage day-to-day administrative operations and logistics
  • Coordinate the schedule and calendar for the Managing Partners of the San Francisco Office
  • Organize and prioritize demands on the time of the Managing Partners of the San Francisco Office
  • Manage calendar appointments strategically and review/monitor on a regular basis to coordinate logistical details
  • Prepare all necessary materials for the Managing Partners' meetings and calls
  • Manage and coordinate travel itineraries, dining and hotel reservations for the office leadership
  • Maintain continuous review of email correspondence to and from the Managing Partners of the San Francisco Office to anticipate needs and prioritize scheduling matters
  • Draft correspondence and reports on behalf of the San Francisco Managing Partners as needed
  • Assist and collaborate with the Managing Partners of the San Francisco Office to track and ensure completion of the various administrative support needs
  • Assist office leadership, the Bay Area Office Manager, the Talent Management team and other professionals at the Firm on various office initiatives
Requirements
  • Bachelor's degree preferred
  • Minimum five years' experience in a similar role in a Law Firm or Legal environment
  • Exceptional verbal and written communication skills
  • Strong attention to detail
  • Proven ability to effectively coordinate with senior management
  • Strong interpersonal skills and emotional intelligence
  • Ability to work strategically and collaboratively across departments
  • Effective, versatile and action-oriented
  • Remains calm and organized under pressure, prioritizes agendas and balances multiple projects concurrently
  • Ability to work additional hours including some weekends and evenings as needed
  • Ability to commute to the office three days a week


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