Chief of Physical Services Operations

2 weeks ago


Springfield, Illinois, United States Illinois Secretary of State Full time
Office of the Illinois Secretary of State Alexi Giannoulias

Job Title: Chief of Physical Services Operations
Division: Administration
Union: N/A
Location: Statewide
Salary: Minimum $110,000 per year, commensurate with experience

Overview:
The Department of Physical Services is tasked with the stewardship of property management for the buildings within the State Capitol Complex and its adjacent areas, along with providing essential support for the upkeep of Secretary of State facilities across the State. As the overseers of the Capitol Complex and Secretary of State offices, and operators of an independent power facility, the department's responsibilities are diverse, encompassing power provision, property maintenance, vehicle management, oversight of construction and maintenance projects statewide, custodial services, and event management for the Capitol Complex. This role, supported by administrative staff, supervises over 300 personnel directly and indirectly.

Duties and Responsibilities:
  • Leads, organizes, and assesses through subordinate management teams the functions of various divisions: Administrative (including Fiscal and Personnel Liaison), Custodial/Special Events, Mailing and Shipping, Warehouse, Planning and Development, Construction and Maintenance, and Engineering; all engaged in the physical upkeep and enhancement of the Capitol Complex and other facilities utilized by the Secretary of State's office statewide.
  • Coordinates and oversees operations for Physical Services across multiple locations.
  • Manages public relations, personnel oversight, and budgetary responsibilities for the Department; engages in negotiations with labor representatives for departmental employees; establishes and nurtures collaborative relationships with local union officials.
  • Collaborates with subordinate management staff and/or management from other departments to synchronize program activities and address administrative or operational challenges.
  • Develops and implements policies and procedures for the department.
  • Performs additional duties as required or assigned.
Education and Work Experience:

Requires a Bachelor's degree and a minimum of ten (10) years of experience in managing a large-scale operation, including four (4) years in the construction and maintenance sector; OR any equivalent combination of experience and training that equips the candidate with the necessary knowledge, skills, and abilities to fulfill the responsibilities of the position. Experience with state government and state projects is preferred but not mandatory.

Application Process:
  • To apply, please complete the online application and upload a resume or any other relevant documents as needed.
  • Preference will be given to Illinois residents during the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • For inquiries regarding this posting or employment practices, please contact Job Counselors at the Personnel offices.
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. All applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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