Chief Operations Officer

Position Overview
The Arts & Business Council (ABC) is in search of a strategic Chief Operations Officer to enhance our expanding organization. Reporting directly to the Executive Director, the Chief Operations Officer will play a pivotal role in ABC's leadership framework, managing all financial operations and internal governance. This position is essential for the seamless and effective administration of the organization. The ideal candidate will possess a robust background in operational management and financial oversight, along with a meticulous attention to detail and a fervent commitment to the arts.

Operational Responsibilities (50%)

• Evaluate an organically developed organization; propose and implement systems, frameworks, and policies to fortify and broaden operational effectiveness.
• Formulate, execute, and oversee human resources (HR) policies and systems, encompassing recruitment, onboarding, training, performance assessments, and employee relations.
• Guarantee that HR policies and procedures are comprehensive and adhere to relevant legal standards.
• Design and manage extensive benefits programs to promote employee well-being.
• Establish and uphold organizational policies and procedures to boost productivity and compliance.
• Supervise and regularly assess the implementation, maintenance, and efficiency of organizational software and systems, including fundraising CRM, grants management, and office productivity tools.
• Contribute to fostering positive staff morale and a workplace culture characterized by mutual respect by embodying and promoting behaviors aligned with ABC's personnel policies.

Financial Oversight (35%)

• Maintain precise and timely financial records utilizing QuickBooks Online, covering ABC's operating accounts and 10-20 fiscally sponsored project accounts.
• Ensure the timely and accurate generation of financial reports in line with generally accepted accounting principles (GAAP), maintaining the integrity and clarity of financial data.
• Manage accounts payable and receivable, ensuring prompt processing and reconciliation.
• Provide strategic financial insights regarding current operations and future projections to assist leadership and the Board in understanding ABC's financial landscape and its implications.
• Develop and supervise payroll processing systems, ensuring compliance with all relevant tax and regulatory obligations.
• Collaborate with the Board Treasurer and Executive Director to coordinate with external auditors and prepare necessary documentation for annual audits.
• Assist in formulating and monitoring ABC's budget, offering insights and recommendations.
• Act as the primary liaison for the Board's Finance and Audit Committee.

Administrative Duties (15%)

• Monitor and complete annual filings to ensure compliance with state and federal regulations.
• Provide leadership in overall administration, budget management, and human resources management. Advise leadership staff and recommend strategies to achieve programmatic objectives using available resources.
• Serve as a subject matter expert and resource for relevant ABC programs as needed.
• Oversee daily operational and administrative functions, ensuring efficient office management, including maintaining supplies and coordinating with vendors.
• Support the organization in strategic planning and organizational development initiatives as required.
• Act as an exceptional partner to other organizations to enhance the capacity, reach, and support for ABC and its initiatives; represent ABC positively within the community.

Position Requirements & Qualifications

The Chief Operations Officer will be an innovative and analytical thinker capable of managing both overarching visions and meticulous details. A success-oriented culture relies on leaders who exemplify professionalism, integrity, and actively promote ethical practices throughout the organization.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, or a related discipline required; advanced degree or certification (e.g., CPA, CMA, or MBA) preferred.
• A minimum of 3 years in a leadership role focused on operations or finance, ideally within a nonprofit or arts organization.
• A passion for the local arts community and a commitment to the mission of the Arts & Business Council.

Essential Skills and Abilities

• Proven knowledge of effective financial and organizational management principles and practices.
• Demonstrated experience in financial management, including resource allocation, budget preparation, financial analysis, and revenue projections.
• Understanding of HR principles and experience in developing HR systems.
• Strong writing skills with experience in preparing reports, protocols, and policies; ability to edit for grammar and clarity.
• Exceptional analytical skills with the ability to collect, interpret, and present data effectively.
• Excellent communication and interpersonal skills, with the capacity to articulate ideas clearly.
• Self-motivated with a high degree of professional independence and sound judgment.
• Strong organizational and time management skills; ability to manage multiple projects with competing deadlines.
• Expertise in accounting software, particularly QuickBooks Online.
• Proficient in office software, including Microsoft Office and GSuite.
• Familiarity with task management software.
• Cultural competence and experience working with diverse communities and stakeholders.
• A commitment to promoting racial and cultural equity in all policies and practices.
• Ability to stay informed about relevant labor laws and practices.

Work Environment & Physical Demands

• The work environment involves typical office risks requiring standard safety precautions; adherence to fire regulations and safe practices is essential.
• Some work outside of standard hours may be necessary for special events. Light local travel may also be required.
• The role involves walking, standing, bending, and lifting items weighing 1-30 lbs, along with manual dexterity and visual/auditory acuity.
• Some repetitive motion may be involved.

The Arts & Business Council is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are dedicated to ensuring racial and cultural equity in all our policies and practices.

Reports To: Executive Director
Status: Full Time/Exempt
Salary: Commensurate with experience, with an expected range of $60,000-$70,000
Benefits: Comprehensive benefits package including health, dental, and vision insurance; retirement plans; paid vacation; and professional development
Hours:a flexible 37.5 hr/wk schedule 9am-5pm Monday-Friday, plus periodic events outside of regular business hours

HOW TO APPLY

Please submit your resume and cover letter with the job title in the subject line. Incomplete applications will not be considered.

ABOUT THE ARTS & BUSINESS COUNCIL
The Arts & Business Council is an independent nonprofit organization that leverages the unique resources of the arts and business communities to foster a vibrant and sustainable creative culture.

• We create mutually beneficial partnerships between arts and business.
• We provide direct services, key opportunities, and education to the creative community to help them master the business of art.
• We inspire workplace creativity in businesses to demonstrate the impact of the arts through tangible benefits and develop lifelong arts participants and supporters.