Chief Operations Officer

1 week ago

Washington, United States Newconcord Oh Full time

Position Overview
The Arts & Business Council (ABC) is in search of a dynamic Chief Operations Officer to lead our expanding organization. Reporting directly to the Executive Director, the Chief Operations Officer will play a vital role in ABC's executive team, overseeing all financial operations and ensuring the establishment of internal policies and procedures. This position is essential for the smooth and effective operation of the organization. The ideal candidate will possess a robust background in operations and finance, meticulous attention to detail, and a genuine enthusiasm for supporting the arts.

Key Responsibilities

Operational Management (50%)

  • Evaluate an organically developed organization; propose and implement systems, structures, and policies to enhance and broaden operational effectiveness.
  • Formulate, execute, and oversee human resources (HR) policies and systems, encompassing recruitment, onboarding, training, performance evaluations, and employee relations.
  • Ensure HR policies and procedures are comprehensive and compliant with relevant legal standards.
  • Design and manage extensive benefits programs to promote employee well-being.
  • Establish and uphold organizational policies and procedures to boost productivity and compliance.
  • Regularly assess the implementation, maintenance, and efficiency of organizational software and systems, including fundraising CRM, grants management tools, and office productivity applications.
  • Foster a positive work environment and a culture of respect by embodying and promoting ABC's personnel policies.

Financial Oversight (35%)

  • Maintain precise and timely financial records utilizing QuickBooks Online, covering both ABC's operating accounts and multiple fiscally sponsored project accounts.
  • Ensure timely and accurate financial reporting in line with generally accepted accounting principles (GAAP), safeguarding the integrity and clarity of financial data.
  • Manage accounts payable and receivable, ensuring prompt processing and reconciliation.
  • Provide strategic financial insights on current operations and future projections to assist leadership and the Board in understanding ABC's financial landscape.
  • Develop and supervise payroll systems, ensuring adherence to all relevant tax and regulatory obligations.
  • Collaborate with the Board Treasurer and Executive Director to coordinate with external auditors and prepare necessary documentation for annual audits.
  • Assist in the formulation and monitoring of ABC's budget, offering insights and recommendations.
  • Act as the primary liaison for the Board's Finance and Audit Committee.

Administrative Leadership (15%)

  • Monitor and complete annual filings to ensure compliance with state and federal regulations.
  • Provide guidance to ABC in overall administration, budget management, and human resources management. Advise leadership on strategies to achieve programmatic goals using available resources.
  • Serve as a subject matter expert for relevant ABC programs, as required.
  • Oversee daily operational and administrative functions, ensuring efficient office management, including maintaining supplies and coordinating with vendors.
  • Support the organization in strategic planning and organizational development initiatives as necessary.
  • Act as a key partner to other organizations to enhance capacity, outreach, and support for ABC and its initiatives; represent ABC positively within the community.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Finance, Accounting, or a related discipline required; advanced degree or certification (e.g., CPA, CMA, or MBA) preferred.
  • A minimum of 3 years in a leadership role within operations or finance, ideally in a nonprofit or arts organization.
  • A strong passion for the local arts community and a commitment to the mission of the Arts & Business Council.

Essential Attributes

  • Proven knowledge of effective financial and organizational management principles and practices.
  • Experience in financial management, including resource allocation, budget preparation, financial analysis, and revenue forecasting.
  • Understanding of HR principles and experience in developing HR systems.
  • Strong writing skills with experience in preparing reports, protocols, and policies; ability to edit for grammar and clarity.
  • Exceptional analytical skills with the ability to collect, interpret, and present data effectively.
  • Excellent communication and interpersonal skills, capable of articulating ideas clearly.
  • Self-motivated with a high degree of professional independence and sound judgment.
  • Strong organizational and time management abilities; adept at managing multiple projects with competing deadlines.
  • Expertise in accounting software, particularly QuickBooks Online.
  • Proficient in office software, including Microsoft Office and GSuite.
  • Familiarity with task management software.
  • Cultural competence and experience engaging with diverse communities and stakeholders.
  • A commitment to promoting racial and cultural equity in all policies and practices.
  • Ability to stay informed about relevant labor laws and practices.

Work Environment

  • The work environment involves typical office risks requiring standard safety precautions; adherence to safe work practices is essential.
  • Some work outside regular hours may be necessary for special events, and light local travel may be required.
  • The role may involve physical activities such as walking, standing, and carrying items weighing up to 30 lbs.
  • Some repetitive motions may be involved.

The Arts & Business Council is an equal opportunity employer, dedicated to fostering diversity and creating an inclusive environment for all employees.

Reports To: Executive Director
Status: Full Time/Exempt
Salary: Commensurate with experience, with a competitive range
Benefits: Comprehensive benefits package including health, dental, and vision insurance; retirement plans; paid vacation; and professional development opportunities
Hours: Flexible schedule with core hours

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