Chief Operations Officer

2 weeks ago

Washington, United States Newconcord Oh Full time

Position Overview
The Arts & Business Council (ABC) is in search of a dynamic Chief Operations Officer to enhance our expanding organization. Reporting directly to the Executive Director, the Chief Operations Officer will play a pivotal role in ABC's leadership framework, overseeing all financial operations and internal governance. This position is essential for ensuring the organization operates efficiently and effectively. The ideal candidate will possess a robust background in operations and finance, meticulous attention to detail, and a fervent commitment to supporting the arts.

Operational Responsibilities (50%)

  • Evaluate an organization that has evolved organically; propose and execute systems, structures, and policies to fortify and broaden operational capabilities.
  • Develop, implement, and oversee human resources (HR) policies and systems, including recruitment, onboarding, training, performance evaluations, and employee relations.
  • Ensure HR policies and procedures are comprehensive and compliant with applicable legal standards.
  • Design and manage comprehensive benefits programs to promote staff well-being.
  • Establish and uphold organizational policies and procedures to boost productivity and compliance.
  • Supervise and regularly assess the implementation, maintenance, and efficiency of organizational software and systems, including fundraising CRM, grants management, and office productivity tools.
  • Contribute to fostering positive staff morale and a workplace culture characterized by mutual respect by modeling and encouraging behaviors consistent with ABC's personnel policies.

Financial Oversight (35%)

  • Maintain precise and timely financial records utilizing QuickBooks Online, encompassing ABC's operating accounts and 10-20 fiscally sponsored project accounts.
  • Ensure timely and accurate preparation of financial reports in accordance with generally accepted accounting principles (GAAP), guaranteeing the integrity and clarity of accounting data.
  • Manage accounts payable and receivable, ensuring prompt processing and reconciliation.
  • Provide strategic financial analysis of current operations and future projections to assist leadership and the Board in understanding ABC's financial status and implications.
  • Develop and oversee payroll processing systems, ensuring compliance with all relevant tax and regulatory requirements.
  • Collaborate with the Board Treasurer and Executive Director to coordinate with external auditors and prepare necessary documentation for annual audits.
  • Assist in the formulation and monitoring of ABC's budget, offering insights and recommendations.
  • Act as the primary liaison for the Board's Finance and Audit Committee.

Administrative Duties (15%)

  • Monitor and complete annual filings to ensure compliance with state and federal regulations.
  • Provide leadership in overall administration, budget management, and human resources management. Advise leadership staff and recommend strategies to achieve programmatic goals and objectives using available resources.
  • Serve as a subject matter expert and resource for relevant ABC programs as needed.
  • Oversee daily operational and administrative functions, ensuring efficient office management, including maintaining office supplies and coordinating with vendors.
  • Support the organization in strategic planning and organizational development initiatives as required.
  • Act as an exceptional partner to other organizations to enhance the capacity, reach, and support for ABC and its programs; represent ABC in the community.

Position Requirements & Qualifications

The Chief Operations Officer will be an innovative and analytical thinker capable of managing both overarching visions and meticulous details. A success-oriented culture relies on leaders who exemplify professionalism, integrity, and actively promote ethical and compliance policies throughout the organization.

Qualifications

  • Bachelor's degree in Business Administration, Finance, Accounting, or a related field required; advanced degree or certification (e.g., CPA, CMA, or MBA) preferred.
  • Minimum of 3 years in an operations or finance leadership role, preferably within a nonprofit or arts organization.
  • Passion for the local arts community and commitment to the mission of the Arts & Business Council.

Key Characteristics, Knowledge, Skills, and Abilities

  • Proven knowledge of effective financial and organizational management principles and practices.
  • Experience in financial management, including resource allocation, budget preparation, financial analysis, and revenue projections.
  • Understanding of HR principles and experience in developing HR systems.
  • Strong writing skills with experience in preparing reports, protocols, and policies; ability to edit for grammar and clarity.
  • Analytical skills with the ability to collect, interpret data, and present findings clearly.
  • Exceptional communication and interpersonal skills, capable of expressing ideas concisely.
  • Self-starter with a high degree of professional independence and sound judgment.
  • Strong organizational and time management skills; ability to manage multiple projects with competing deadlines.
  • Expertise in accounting software, particularly QuickBooks Online.
  • Proficient in office software including Microsoft Office and GSuite.
  • Familiarity with office and task management software.
  • Cultural competence and experience working with diverse communities and stakeholders.
  • Commitment to ensuring racial and cultural equity in all policies and practices.
  • Ability to stay informed about labor laws and policies.

Environmental Conditions & Physical Demands

  • The work environment involves typical office risks requiring standard safety precautions; adherence to safe work practices is essential.
  • Some work outside of standard office hours may be necessary for special events, and light local travel may be required.
  • The role involves walking, standing, bending, and carrying items weighing 1-30 lbs, requiring manual dexterity and visual acuity.
  • Some repetitive motion may be involved.

The Arts & Business Council is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Reports To: Executive Director
Status: Full Time/Exempt
Salary: Commensurate with experience, with an expected range of $60,000-$70,000
Benefits: Comprehensive benefits package including health, dental, and vision insurance; retirement plans; paid vacation; and professional development
Hours: Flexible 37.5 hr/wk schedule, Monday-Friday.

ABOUT THE ARTS & BUSINESS COUNCIL
The Arts & Business Council is an independent nonprofit organization that leverages resources from the arts and business communities to foster a sustainable creative culture.

What We Do
  • Create mutually beneficial partnerships between arts and business.
  • Provide services, opportunities, and education to the creative community to help them succeed.
  • Inspire workplace creativity to demonstrate the impact of the arts.

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