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Chief Operations Officer

2 months ago

Washington, United States Newconcord Oh Full time

Position Overview
The Arts & Business Council (ABC) is in search of a dynamic Chief Operations Officer to lead our expanding organization. Reporting directly to the Executive Director, the Chief Operations Officer will play a vital role in ABC's executive team, overseeing all financial operations and internal governance. This position is essential for maintaining the smooth and effective operation of the organization. The ideal candidate will possess a robust background in operations and finance, meticulous attention to detail, and a deep commitment to the arts.

Operational Responsibilities (50%)

  • Evaluate an organization that has evolved organically; propose and execute systems, structures, and policies to enhance and grow operational efficiency.
  • Develop, implement, and oversee human resources (HR) policies and systems, including recruitment, onboarding, training, regular performance evaluations, and employee relations.
  • Ensure that HR policies and procedures are comprehensive and compliant with relevant legal standards.
  • Design and manage extensive benefits programs to promote employee well-being.
  • Establish and uphold organizational policies and procedures to boost productivity and compliance.
  • Supervise and regularly assess the implementation, maintenance, and effectiveness of organizational software and systems, including fundraising CRM, grants management software, and office productivity tools.
  • Contribute to fostering positive staff morale and a workplace culture characterized by mutual respect by practicing and promoting behaviors aligned with ABC's personnel policies.

Financial Management (35%)

  • Maintain precise and timely financial records utilizing QuickBooks Online, encompassing ABC's operating accounts and 10-20 fiscally sponsored project accounts.
  • Ensure the timely and accurate preparation of financial reports in accordance with generally accepted accounting principles (GAAP), guaranteeing the integrity and clarity of accounting data.
  • Manage accounts payable and receivable, ensuring prompt processing and reconciliation.
  • Provide strategic financial analysis of current operations and future projections to assist leadership and the Board in understanding ABC's financial status and implications.
  • Develop and oversee payroll processing systems, ensuring compliance with all relevant tax and regulatory requirements.
  • Collaborate with the Board Treasurer and Executive Director to coordinate with external auditors and prepare necessary documentation for annual 990 and audit processes.
  • Assist in the formulation and monitoring of ABC's budget, offering insights and recommendations.
  • Act as the primary liaison for the Board's Finance and Audit Committee.

Administrative Duties (15%)

  • Monitor and complete annual filings to ensure compliance with state and federal regulations.
  • Provide leadership in overall administration, budget management, and human resources management. Advise leadership staff and make recommendations on strategies to achieve programmatic goals and objectives using current resources.
  • Serve as a subject matter expert and resource for relevant ABC programs, as necessary.
  • Oversee daily operational and administrative functions, ensuring efficient office management, including maintaining office supplies and equipment, and coordinating with vendors and service providers.
  • Support the organization in other strategic planning and organizational development initiatives as required.
  • Act as an exceptional partner to other organizations to enhance capacity, reach, and support for ABC and its programs; represent ABC in the community.

Position Requirements & Qualifications

The Chief Operations Officer will be an innovative and analytical thinker capable of managing overarching visions while maintaining strict attention to detail. A success-oriented culture relies on leaders who exemplify professionalism, integrity, and actively promote ethics and compliance across the organization.

Qualifications

  • Bachelor's degree in Business Administration, Finance, Accounting, or a related field required; advanced degree or certification (e.g., CPA, CMA, or MBA) preferred.
  • A minimum of 3 years in an operations or finance leadership role, preferably within a nonprofit or arts organization.
  • A passion for the local arts community and a commitment to the mission of the Arts & Business Council.

Skills and Abilities

  • Demonstrated knowledge of effective financial and organizational management principles and practices.
  • Experience in financial management, including resource allocation, budget preparation, financial analysis, rate development, and revenue projections.
  • Understanding of HR principles and experience in developing HR systems.
  • Strong writing skills with experience in preparing reports, protocols, correspondence, policies, and procedures; ability to edit for grammar, spelling, and punctuation.
  • Exceptional analytical skills with the ability to collect, interpret data, and present analyses both orally and in writing.
  • Excellent communication and interpersonal skills, capable of expressing ideas clearly and concisely.
  • A self-starter with a high degree of professional independence and the ability to exercise sound judgment with minimal guidance.
  • Strong organizational and time management skills; demonstrated ability to manage projects with competing deadlines and independently set goals and priorities.
  • Expertise in accounting software packages; QuickBooks Online preferred.
  • Proficient in office software including Microsoft Office and GSuite (Docs, Sheets, Forms, etc.).
  • Familiarity with office and task management software (Asana, Slack, etc.).
  • Cultural competence and experience working with the Arts & Business Council's communities and stakeholders.
  • A commitment to ensuring racial and cultural equity in all policies and practices.
  • Ability to stay informed about labor laws, policies, and practices.

Work Environment & Physical Demands

  • The work environment involves typical office risks or discomforts requiring standard safety precautions; use of safe work practices with office equipment, avoidance of trips and falls, and adherence to fire regulations. The Arts & Business Council employs a flexible, hybrid work model with time spent in a temperature-controlled office and/or the employee's preferred remote work location.
  • Some work outside of standard office hours may be necessary during the planning and execution of special events. Light local travel may also be required.
  • The work environment will require walking, standing, bending, and carrying items weighing 1-30 lbs. Manual dexterity, visual and auditory acuity are also necessary.
  • Some repetitive motion may be involved.

The Arts & Business Council is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Additionally, the Arts & Business Council of Greater Nashville is dedicated to ensuring racial and cultural equity in all its policies and practices.

Reports To: Executive Director
Status: Full Time/Exempt
Salary: Commensurate with experience, with an expected range of $60,000-$70,000
Benefits: Comprehensive benefits package including health, dental, and vision insurance; retirement plans; paid vacation; and professional development
Hours: a flexible 37.5 hr/wk schedule 9am-5pm Monday-Friday, plus periodic events outside of regular business hours

About the Arts & Business Council
The Arts & Business Council is an independent 501(c)(3) nonprofit organization that leverages and unites the unique resources of the arts and business communities to create a thriving, sustainable creative culture in Nashville.

What We Do
  • We create mutually beneficial partnerships between arts and business.
  • We provide direct services, key opportunities, and education to the creative community to help them master the business of art.
  • We inspire workplace creativity in businesses to demonstrate the impact of the arts through tangible benefits and develop life-long arts participants and supporters.