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Chief Operations Officer

2 months ago

Washington, United States Newconcord Oh Full time

Position Overview
The Arts & Business Council (ABC) is in search of a dynamic Chief Operations Officer to enhance our expanding organization. Reporting directly to the Executive Director, the Chief Operations Officer will play a pivotal role in ABC's leadership and will be responsible for overseeing all financial operations and organizational policies. This position is essential for maintaining the effective and efficient operation of the organization. The ideal candidate will possess a robust background in operations and finance, meticulous attention to detail, and a deep commitment to supporting the arts.

Operational Responsibilities (50%)

  • Evaluate an organization that has evolved organically; propose and implement systems, structures, and policies to strengthen and broaden operational effectiveness.
  • Formulate, execute, and manage human resources (HR) policies and systems, encompassing recruitment, onboarding, training, performance evaluations, and employee relations.
  • Ensure that HR policies and procedures are comprehensive and compliant with applicable legal standards.
  • Design and manage extensive benefits programs to promote staff well-being.
  • Establish and uphold organizational policies and procedures to boost productivity and compliance.
  • Oversee and regularly assess the implementation, maintenance, and efficiency of organizational software and systems, including fundraising CRM, grants management tools, and office productivity applications.
  • Contribute to fostering positive staff morale and a workplace culture characterized by mutual respect by modeling and encouraging behavior consistent with ABC's personnel policies.

Financial Management (35%)

  • Maintain precise and timely financial records utilizing QuickBooks Online, which includes ABC's operating accounts as well as multiple fiscally sponsored project accounts.
  • Ensure timely and accurate preparation of financial reports in accordance with generally accepted accounting principles (GAAP), maintaining the integrity and clarity of accounting data.
  • Manage accounts payable and receivable, ensuring prompt processing and reconciliation.
  • Provide strategic financial analysis of current operations and future projections to assist leadership and the Board in understanding ABC's financial status and implications.
  • Develop and oversee payroll processing systems, ensuring compliance with all relevant tax and regulatory requirements.
  • Coordinate with external auditors alongside the Board Treasurer and Executive Director, preparing necessary documentation for annual audits.
  • Assist in the development and monitoring of ABC's budget, offering insights and recommendations.
  • Act as the primary liaison for the Board's Finance and Audit Committee.

Administrative Duties (15%)

  • Monitor and complete annual filings to ensure compliance with state and federal regulations.
  • Provide leadership in overall administration, budget management, and human resources management. Advise leadership staff and recommend strategies to achieve programmatic goals and objectives using current resources.
  • Serve as a subject matter expert and resource for relevant ABC programs as needed.
  • Oversee daily operational and administrative functions, ensuring efficient office management, including maintaining office supplies and coordinating with vendors.
  • Support the organization in strategic planning and organizational development initiatives as necessary.
  • Act as an exceptional partner to other organizations to enhance the capacity, reach, and support for ABC and its programs; represent ABC positively in the community.

Position Requirements & Qualifications

The Chief Operations Officer will be an innovative and analytical thinker capable of managing both overarching visions and intricate details. A success-oriented culture relies on leaders who exemplify professionalism, integrity, and actively promote ethical and compliance policies throughout the organization.

Qualifications

  • Bachelor's degree in Business Administration, Finance, Accounting, or a related field required; advanced degree or certification (e.g., CPA, CMA, or MBA) preferred.
  • Minimum of 3 years in an operations or finance leadership role, preferably within a nonprofit or arts organization.
  • Passion for the local arts community and commitment to the mission of the Arts & Business Council.

Skills and Abilities

  • Demonstrated knowledge of effective financial and organizational management principles and practices.
  • Experience in financial management, including resource allocation, budget preparation, financial analysis, and revenue projections.
  • Understanding of HR principles and experience in developing HR systems.
  • Strong writing skills with experience in preparing reports, protocols, correspondence, and policies; ability to edit for accuracy.
  • Analytical skills with the ability to collect, interpret data, and present findings clearly.
  • Exceptional communication and interpersonal skills, capable of articulating ideas concisely.
  • Self-starter with a high degree of professional independence and sound judgment.
  • Strong organizational and time management skills; ability to manage projects with competing deadlines.
  • Expertise in accounting software, particularly QuickBooks Online.
  • Proficient in office software including Microsoft Office and GSuite.
  • Familiarity with office and task management software.
  • Cultural competence and experience working with diverse communities and stakeholders.
  • Commitment to ensuring racial and cultural equity in all policies and practices.
  • Ability to stay informed about relevant labor laws and policies.

Environmental Conditions & Physical Demands

  • The work environment involves typical office risks requiring standard safety precautions; adherence to safe work practices is essential.
  • Some work outside of standard office hours may be necessary for special events, along with light local travel for errands.
  • The role requires walking, standing, bending, and carrying items weighing 1-30 lbs, along with manual dexterity and visual and auditory acuity.
  • Some repetitive motion may be involved.

The Arts & Business Council is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Reports To: Executive Director
Status: Full Time/Exempt
Salary: Commensurate with experience, with an expected range of $60,000-$70,000
Benefits: Comprehensive benefits package including health, dental, and vision insurance; retirement plans; paid vacation; and professional development
Hours: Flexible 37.5 hr/wk schedule 9am-5pm Monday-Friday, plus periodic events outside of regular business hours