Marketing Project Coordinator

7 days ago

Irvine, California, United States The Fountain Group Full time
Job Description

The Fountain Group is seeking a highly skilled Marketing Project Coordinator to join our team. This is a 12-month assignment with the potential to extend or convert based on performance and budget.

Key Responsibilities:
  • Manage the day-to-day details of client projects, from initiation to completion, with minimal supervision.
  • Keep supervisors advised of up-to-date project details.
  • Understand the details and relevance of all jobs to communicate effectively with agency personnel.
  • Troubleshoot to ensure schedules are met.
  • Assure that all agency paperwork, estimates, billing, and timelines are correctly completed and filed.
  • Manage delegated projects from start to finish with minimal supervisor supervision.
  • Prepare projects for submission to clients and medical/regulatory regarding references and other supporting documentation.
  • Coordinate with clients and medical/regulatory regarding cycling and approval of projects.
  • Review client and medical/regulatory changes with supervisors to determine action.
  • Interface with clients regarding deliveries, scheduling, project estimates, and other miscellaneous issues.
  • Assist supervisors in providing input for creative teams and participate in creative development sessions.
  • Develop timely and accurate project estimates with input from traffic, creative, production, and other agency departments.
  • Supply clients with accurate, timely reports (tactical calendars) of budgeted versus actual expenditures.
  • Provide budget guidelines to creative and production teams on assigned projects.
  • Work with traffic/project managers and creative teams to control costs and stay within budget.
Documentation and Reporting:
  • Responsible for the initiation and maintenance of all documentation required for effective account management.
  • Gather all pertinent information and develop complete and accurate project requisitions.
  • Create, update, and distribute client and agency status reports on a regular basis in accordance with account needs.
  • Write and distribute detailed conference reports for client and agency meetings on a timely basis.
  • Create other documents in accordance with account needs.
  • Assist supervisors with administrative work such as opening jobs, reports, archiving, and organizing files.
Required Qualifications:
  • Minimum Bachelor's degree required.
  • Minimum 2+ years of experience.
  • Ability to prioritize, review the work of others, and work in a fast-paced, rapidly changing environment.
  • Special project handling and multi-tasking.
  • Excellent interpersonal and communication skills, both written and oral.
  • Must be a self-starter.
  • Ability to work independently and exercise sound judgment and discretion in the handling of sensitive confidential matters.
  • Well-versed computer skills in business applications.
  • Understanding of our businesses, culture, and financial processes.

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