Service Project Coordinator

2 weeks ago

Irvine, California, United States Ocean Park Mechanical Full time
Job Overview

Position Title: Project Coordinator / Service Administrator

Ocean Park Mechanical (OPM) stands as a leading design-build mechanical contractor across the Western regions of the USA and Canada. Our expertise lies in delivering value-added engineering and design-build solutions, ensuring that we construct the most efficient systems at optimal value.

Our diverse portfolio includes a range of projects from low-rise and high-rise residential buildings to hotels, offices, and various industrial and commercial ventures. We pride ourselves on our commitment to providing exceptional service to our clients. By managing most mechanical requirements internally—including engineering, 3D design, sheet metal work, HVAC, refrigeration, and controls—we serve as a comprehensive resource for any project.

Role Purpose:
The Project Coordinator will assist the Project Manager in overseeing project management, serving as a key liaison among various technical teams involved in the project. Additionally, this role will support service personnel in coordinating service requests and managing essential documentation such as quotes, work orders, purchase orders, and timecards.

What We Provide:

  • Competitive salary range based on experience
  • Comprehensive company-paid benefits including Medical, Dental, Vision, Life, AD&D, STD, & LTD
  • Optional insurance coverage for Accident, Critical Illness, and Hospitalization
  • 401(k) plan with company matching
  • Paid time off for vacation, sick leave, and holidays
  • A positive and collaborative company culture

Key Responsibilities:

  • Oversee one or more projects or teams, including complex projects
  • Coordinate service requests efficiently
  • Prepare quotes based on technician reports
  • Create and manage work orders and purchase orders, ensuring timely procurement of equipment
  • Establish project guidelines defining goals, objectives, risks, and responsibilities
  • Manage filter orders and invoices
  • Coordinate with subcontractors and manage deliveries
  • Reconcile invoices and follow up on outstanding quotes
  • Track communications with suppliers and clients
  • Draft service contract proposals and manage invoicing
  • Ensure quality and cost control with suppliers
  • Monitor change orders and project progress
  • Distribute project documents as needed
  • Submit applications for necessary permits
  • Evaluate and adjust manpower efficiency
  • Manage project close-out requests and create owner manuals
  • Act as a liaison between contractors and subcontractors
  • Resolve conflicts among team members and contractors
  • Ensure client satisfaction throughout the project lifecycle

Qualifications:

  • 3-5 years of experience in the Plumbing/HVAC sector
  • Jobsite experience is advantageous
  • Ability to interpret blueprints and specifications
  • Strong understanding of construction methods and permit processes
  • Detail-oriented with excellent problem-solving skills
  • Effective communication and collaboration abilities
  • Negotiation skills for managing change orders
  • Ability to manage multiple projects simultaneously
  • Knowledge of Building Codes and Safety Regulations
  • Proficient in MS Office, especially Excel and Project
  • Familiarity with Viewpoint Spectrum ERP and Bluebeam is a plus

Skills & Attributes:

  • Self-motivated with leadership capabilities
  • Strong decision-making skills and ethical standards
  • Excellent verbal and written communication
  • High level of professionalism and interpersonal skills
  • Ability to work under pressure and solve problems quickly
  • Service-oriented mindset when interacting with diverse stakeholders
  • Exceptional organizational skills to manage multiple tasks
  • Dependable and professional demeanor
  • A career-focused individual seeking growth opportunities

We appreciate all applicants for their interest; however, only those selected for an interview will be contacted.

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