Administrative Coordinator for Educational Institution
2 weeks ago
Salary: $30.64 per hour
Position Title: Office Manager for School
Reports To: Director of Education
Status: Non-Exempt, Regular
Schedule: Monday to Friday, 8:00 a.m. to 4:30 p.m.
Work Arrangement: On Site
AchieveKids is a vibrant, non-profit organization specializing in special education, with over 60 years of experience in providing exceptional educational services. Our diverse student body requires tailored approaches to skill development, enabling them to thrive in increasingly independent learning environments. We are dedicated to fostering a joyful learning atmosphere and ensuring our students achieve success beyond our institution.
We are committed to promoting high-quality, inclusive practices within our programs. The diversity of our workforce and Board of Directors is crucial to our mission, and we prioritize diversity, equity, inclusion, and belonging to enrich our community with varied experiences, perspectives, and skills that drive innovation and enhance decision-making.
Key ResponsibilitiesAs the Office Manager, you will play a vital role in creating a welcoming environment for visitors and the AchieveKids team. Your responsibilities will include:
- Overseeing front office operations, including managing the phone system, greeting visitors, and enforcing visitor check-in protocols.
- Facilitating communication among students, parents, vendors, school districts, and community partners.
- Coordinating IEP scheduling and notifications.
- Maintaining the school calendar and assisting with necessary paperwork for compliance with State and County regulations.
- Managing office supplies and equipment inventory.
- Handling internal and external mail distribution, including packages.
- Processing check deposits and maintaining the petty cash system.
- Maintaining communication with security and emergency service providers, as well as managing various databases.
- Associate's degree or equivalent combination of education and experience.
- Proven office management experience, including proficiency with multi-line phone systems and office equipment.
- Intermediate skills in MS Office applications, particularly Outlook, Word, and Excel.
- Excellent verbal and written communication skills.
- Strong attention to detail and organizational abilities.
- Exceptional public relations and interpersonal skills.
- Ability to learn quickly and manage multiple priorities in a dynamic environment.
- Bilingual proficiency (English and Spanish) is advantageous.
- Valid California Driver's License and a clean DMV record.
- TB Clearance and DOJ Background check clearance are required.
The hourly pay for this position is $30.64. The compensation offered will be determined based on various factors, including the scope of responsibilities and the qualifications of the selected candidate.
Our comprehensive benefits package includes:
- Generous total rewards package
- Paid vacation and sick leave
- Comprehensive medical, dental, vision, life, and disability insurance options
- Retirement plan with company matching
- Tuition and professional development assistance
- Flexible spending accounts for healthcare and dependent care
- Additional perks such as pet insurance and travel insurance
- A positive and supportive learning environment
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