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Administrative Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Takara Bio USA, Inc. in San Jose, CA. As the first point of contact for our guests, you will be the face of our company and play a critical role in maintaining a professional and welcoming environment.
Key Responsibilities- Front Desk Operations: Greet visitors, determine the purpose of their visit, and direct them to the correct person or department.
- Communication and Coordination: Answer and screen phone calls, take messages, and schedule appointments. Coordinate internal calendars and availability of candidates for interviews.
- Administrative Support: Maintain the front desk and reception area, including sorting and distributing mail, preparing USPS mail for pick-up, and maintaining the postage metering machine and copiers.
- Inventory Management: Maintain inventory of office supplies and place orders as needed.
- Visitor Registry and Log: Maintain visitor registry and after-hours log.
- Interview Coordination: Receive requests to schedule interview candidates, coordinate internal calendars, and communicate directly with candidates.
- On-boarding and Off-boarding: Assist with on-boarding new employees by ordering name plates, business cards, and ensuring timely setup of employee voicemail.
- Event Planning: Assist with corporate and departmental events, including ordering lunches and preparing setup in meeting rooms.
- General Administrative Duties: Perform departmental clerical and administrative duties as assigned.
- Education: High school diploma or equivalent.
- Experience: Minimum 2 years' administrative experience in a related area or function.
- Skills: Excellent communication and organizational skills, ability to prioritize and handle multiple tasks, and maintain a professional demeanor under pressure.
- Work Environment: This is a full-time, non-exempt position, Monday through Friday during standard business times. Flexibility to work overtime or non-standard hours may be required at times.
Takara Bio USA, Inc. is a leading life science company that empowers scientists to make discoveries that improve health and the environment. We value innovation, teamwork, integrity, respect, growth, diversity, and quality, and we are committed to creating a workplace that is inclusive and supportive of all employees.
