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Administrative Coordinator

2 months ago

San Diego, California, United States Scripps Research Full time
About Us

Scripps Research is a leading institution in the field of biosciences, renowned for its groundbreaking research and innovative approaches to improving human health. Our mission is to expand fundamental knowledge in the biosciences and translate these discoveries into profound innovations that enhance wellbeing.

Job Summary

The Laboratory Administrative Assistant plays a vital role in supporting the academic departments, Principal Investigators, and Lab Admin Coordinators at Scripps Research. This position requires a high level of organization, communication, and technical skills to ensure seamless administrative support.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to academic departments, Principal Investigators, and Lab Admin Coordinators, including submitting and monitoring service requests, handling vendor/purchasing transactions, and assisting with travel plans.
  • Logistics and Coordination: Coordinate recruitment processes, including submitting hiring requisitions, scheduling interviews, and gathering and processing onboarding paperwork. Maintain directory information, distribution lists, and lab rosters, including contact information and NIH eRA Commons user IDs.
  • Event Planning: Assist with departmental events, including retreat and seminar coordination, and handle logistics for on-site vendors and other visitors.
  • Communication and Customer Service: Provide excellent customer service, handle correspondence in a timely and professional manner, and maintain a friendly and positive attitude.
Requirements
  • Education: High school diploma or equivalent (GED)
  • Experience: Minimum 2 years directly related experience in an administrative role
  • Skills: Microsoft Office software, including Excel, Word, PowerPoint, Outlook, and Adobe products; strong verbal and written communication skills; strong organizational skills; excellent time management skills; detail-oriented capability
Benefits
  • Employer Contributed Retirement Plan: Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b)
  • Health and Welfare Plans: Full suite of health and welfare plans, including three medical plan options, dental, vision, life insurance, disability, EAP, and more
  • Flexible Spending Accounts: Access to Flexible Spending Accounts (Medical/Dependent Care)
  • Vacation and Sick Leave: Competitive vacation and sick leave policies
  • Free Parking: Free, on-site parking