Administrative Coordinator

5 days ago


San Jose, California, United States Balbix Full time
About the Role

Balbix is seeking an experienced Office/HR Administrator to join our dynamic team. As a key member of our operations team, you will be responsible for providing administrative support to our employees and ensuring the smooth day-to-day operation of our office.

Key Responsibilities
  • Manage office supplies and maintain a well-stocked kitchen
  • Coordinate breakfast and lunch arrangements for employees
  • Arrange hotel stays for visiting customers and employees
  • Assist with internal event planning, including team-building activities and social events
  • Manage office expenses and maintain a budget
  • Receive and distribute incoming mail and shipments
  • Provide exceptional customer service to visitors and employees
  • Maintain conference rooms and ensure they are well-equipped and organized
  • Assist with team swag orders and other administrative tasks
  • Manage general company voicemail and assist with HRIS and ATS maintenance
  • Support with onboarding and offboarding of employees
Requirements
  • Excellent communication and organizational skills
  • Ability to work in a fast-paced environment and prioritize tasks effectively
  • Experience in office coordination and HR administration
  • Proficiency in Google Suite and Office 365
  • High technology startup experience is preferred
  • US work authorization is required
What We Offer

Balbix offers a comprehensive benefits package, including medical, dental, vision, life insurance, and long-term disability coverage. We also offer flexible time off and a competitive salary.

At Balbix, we value our employees and strive to create a positive and inclusive work environment. If you are a motivated and organized individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.



  • San Jose, California, United States Fidos For Freedom Inc Full time

    {"Job Title": "Administrative Assistant", "Job Description": "Job OverviewFidos For Freedom Inc is seeking a highly skilled Administrative Assistant to provide exceptional support to our management team and visitors. As an Administrative Assistant, you will be responsible for a variety of tasks, including answering phone calls, arranging meetings,...


  • San Jose, California, United States Ascend Full time

    Job SummaryThe Administrative Assistant will play a vital role in supporting the management team at Ascend. This position requires a highly organized and detail-oriented individual who can provide exceptional customer service and administrative support.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the management team,...


  • San Jose, California, United States Takara Bio Full time

    About the RoleThis is a highly visible role within the Human Resources team at Takara Bio, responsible for coordinating company and employee events, as well as performing other confidential administrative and human resources support functions.Key ResponsibilitiesPlan and execute HR or employee-focused events, such as the annual National Sales...


  • San Jose, California, United States Premise Health Full time

    About the RolePremise Health is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our healthcare team, ensuring seamless day-to-day operations.Key ResponsibilitiesScheduling and Coordination: Manage calendars, schedule meetings, and coordinate...


  • San Jose, California, United States Planned Parenthood Mar Monte Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Planned Parenthood Mar Monte. The successful candidate will provide administrative support to our Services team, ensuring the smooth operation of our office and the delivery of high-quality...


  • San Jose, California, United States Takara Bio USA, Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Takara Bio USA, Inc. in San Jose, CA. As the first point of contact for our guests, you will be the face of our company and play a critical role in maintaining a professional and welcoming environment.Key ResponsibilitiesFront Desk Operations:...


  • San Jose, California, United States Scholars Academy Full time

    Administrative Coordinator at Scholars AcademyScholars Academy is in search of a motivated and detail-oriented Administrative Coordinator to become a vital part of our team and support our mission. As a distinguished private educational institution, we are committed to delivering an exceptional learning experience for children aged 2-10.Key...


  • San Jose, California, United States Raytheon Technologies Corporation Full time

    About the Role:We are seeking an experienced Administrative Assistant to join our team at Raytheon Technologies Corporation. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including answering phones, responding to...


  • San Jose, California, United States Premise Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Premise Health. As an Administrative Assistant, you will provide administrative support to our health center team, ensuring seamless day-to-day operations.Key Responsibilities:Scheduling and Coordination: Schedule meetings, appointments, and events...


  • San Jose, California, United States Ascend Full time

    Job Description**Job Summary**The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will work with tenants resolving issues and executing special requests.**Key Responsibilities**Provides direct...


  • San Jose, California, United States Fellowship of Christian Athletes Full time

    Job SummaryThe Administrative Assistant will provide critical support to the FCA field office, ensuring the successful execution of the FCA mission and vision. This role requires a dedicated individual who embodies the FCA Core Values and is committed to serving God through their work.Key ResponsibilitiesProvide administrative support to staff, including...


  • San Jose, California, United States Adobe Full time

    Position OverviewWe are looking for a Senior Administrative Coordinator to provide essential support to our VP of Security within the dynamic Global Safety, Security, and Aviation team at Adobe.Key ResponsibilitiesManage and optimize daily scheduling and calendar activities.Deliver comprehensive operational and administrative assistance.Facilitate effective...


  • San Jose, California, United States Hewlett Packard Enterprise Full time

    Position OverviewAs a Senior Administrative Coordinator, you will provide essential tactical and strategic support to the Chief Communications Officer and other executive leaders within Hewlett Packard Enterprise. Your role will be pivotal in ensuring smooth operations and effective communication across the organization.Key ResponsibilitiesOrganize,...


  • San Jose, California, United States TOP Group - Japanese Recruiting Agency Full time

    Job Title: Japanese Bilingual Administrative CoordinatorAbout the Role:We are seeking a highly skilled and organized Administrative Coordinator with Japanese language proficiency to join our team at TOP Group - Japanese Recruiting Agency. As a key member of our team, you will be responsible for providing administrative support to our executives and...


  • San Jose, California, United States Nguyen & Limon, LLP Full time

    NGUYEN & LIMON, LLPPosition Title: Legal and Administrative CoordinatorLocation: San Jose, CACompensation: Commensurate with experienceAbout Us: NGUYEN & LIMON, LLP is a reputable family law firm focused on providing exceptional legal services to the Santa Clara County community. Our expertise lies in family law, including divorce, domestic violence, and...


  • San Jose, California, United States Nguyen & Limon, LLP Full time

    NGUYEN & LIMON, LLPPosition Title: Legal and Administrative CoordinatorLocation: San Jose, CACompensation: Commensurate with experienceAbout the Firm: NGUYEN & LIMON, LLP is a reputable family law practice committed to providing exceptional legal services in Santa Clara County. Our firm specializes in various aspects of family law, including divorce,...


  • San Jose, California, United States Nguyen & Limon, LLP Full time

    NGUYEN & LIMON, LLPPosition Title: Legal and Administrative CoordinatorLocation: San Jose, CACompensation: Based on experienceAbout Us: NGUYEN & LIMON, LLP is a reputable family law practice committed to providing exceptional legal services within the Santa Clara County community. Our firm specializes in family law matters, including divorce, domestic...


  • San Jose, California, United States Akraya Inc Full time

    Job Summary:Akraya Inc is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide exceptional administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Provide...


  • San Jose, California, United States Zenex Partners Full time

    Zenex Partners is in search of a proficient Executive Administrator to become a vital part of our team in a contract capacity. This role is designed to offer a hybrid work setting, necessitating onsite presence for three days each week.Position Overview:Contract Length: 6 months (W2)Compensation: $45 per hourWork Structure: Hybrid (3 days onsite...


  • San Jose, California, United States Adobe Full time

    About AdobeAt Adobe, we are dedicated to transforming the world through innovative digital experiences. We empower everyone—from budding creators to established enterprises—with the tools necessary to craft and deliver remarkable digital content. Our passion lies in enabling individuals to produce stunning visuals, engaging videos, and dynamic...