Administrative Coordinator

2 months ago


San Jose, California, United States Takara Bio Full time
About the Role

This is a highly visible role within the Human Resources team at Takara Bio, responsible for coordinating company and employee events, as well as performing other confidential administrative and human resources support functions.

Key Responsibilities
  • Plan and execute HR or employee-focused events, such as the annual National Sales Meeting.
  • Research and coordinate with vendors, internal personnel, and other stakeholders.
  • Provide administrative coordination for Human Resources, including personnel file records, routing documents, and record retention.
  • Assist with onboarding and offboarding activities.
  • Support expats on assignment from Japan.
  • Provide back-up support to the Administrative Assistant role.
  • Order, set up, and replenish Wednesday breakfast.
  • Maintain EV charger applications and gym waiver consent forms.
  • Perform departmental clerical and administrative duties as assigned.
Requirements
  • High school diploma or equivalent.
  • Minimum 4 years' administrative experience in a related area or function.
  • Prior experience planning and executing special events is required.
  • Maintain a professional demeanor while handling pressure well and managing multiple tasks.
  • Requires strict confidentiality and care when dealing with or having access to sensitive employee information.
Work Environment

This is a full-time, non-exempt position, Monday through Friday during standard business times. Flexibility to work overtime or non-standard hours may be required at times.



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