Events Program Manager

2 weeks ago

Portland, Oregon, United States International Living Future Institute Full time
Company Overview

The International Living Future Institute is a non-profit organization dedicated to driving the transformation towards communities that are culturally vibrant, socially equitable, and ecologically sustainable. Our flagship initiative, the Living Building Challenge, represents the world's most ambitious and comprehensive performance standard for resilient, healthy, and environmentally friendly buildings. ILFI also provides various certifications, transparency labels, educational resources, and events that empower organizations and individuals to demonstrate their commitment to a healthier planet.

We believe in the potential for the building industry to evolve significantly and rapidly. We also assert that the industry must tackle ecological, social, health, and cultural impacts as interconnected challenges. Living Buildings serve as beacons for change, data points for skeptics, inspiring narratives for youth, and experimental grounds for innovation. Our goal is to influence the building sector by envisioning a Living Future and demonstrating its feasibility in practice and policy.

Position Overview

STATUS: Full-time, exempt
REPORTS TO: VP, Community
LOCATION: Remote, within the United States

The International Living Future Institute (ILFI) is on the lookout for a dynamic and skilled Events Program Manager to join our team in a fully remote capacity. The Events Program Manager is essential in orchestrating, promoting, and executing events that further ILFI's mission. Key responsibilities include supporting the Living Future Conference, managing both virtual and in-person events, overseeing event promotion, and ensuring effective project and resource management. The ideal candidate is organized, detail-oriented, enjoys collaboration, and has a passion for event planning and sustainability. The Events Program Manager will report to the Vice President, Community, and collaborate closely with the contract Executive Producer for LF25 and the Senior Manager, Sponsorship + Events.

Key Responsibilities

Living Future Conference Management:
  • Assist in all aspects of planning and promoting our flagship event, including managing the Call for Proposals, coordinating with speakers, and maintaining vendor relationships.
  • Ensure smooth execution of the conference, from onsite setup and operations to attendee registration and customer service.
  • Conduct comprehensive post-event evaluations, analyzing feedback, managing final invoices, and documenting lessons learned to enhance future events.
In-Person and Virtual Events Coordination:
  • For in-person events such as summits, workshops, and networking gatherings, support planning processes, including venue logistics, speaker coordination, and on-site management.
  • For virtual events, assist with the setup and execution of webinars, online conferences, and other digital gatherings, ensuring technical support and seamless operations.
Event Promotion and Outreach:
  • Develop and implement promotional campaigns to drive engagement for the Living Future Conference and other events, including managing the Call for Proposals and ticket sales phases.
  • Collaborate with ILFI's Marketing and Communications team to create compelling promotional materials and monitor the effectiveness of promotional strategies to optimize reach and engagement.
Project and Resource Management:
  • Maintain detailed project plans for all events, coordinating with internal and external stakeholders to ensure timely completion of tasks and milestones.
  • Organize and manage event files, documents, templates, and assets to ensure efficient workflows.
  • Support budget management for event production by tracking expenses, revenues, and providing detailed financial reports.
Qualifications

We understand that you may not possess all the skills listed below, and we encourage you to apply if you meet the majority of the requirements.
  • 3-5 years of event planning and management experience with a proven track record of successful events.
  • Proficiency in event management software and tools, and comfortable working in Google Drive and Zoom.
  • Strong writing skills with the ability to create engaging promotional content.
  • Excellent problem-solving abilities, adaptability, and readiness to tackle various event-related tasks.
  • Flexibility to work or travel evenings and weekends as required.
  • Strong project management skills, capable of handling multiple tasks and deadlines.
  • Excellent communication and interpersonal skills, with the ability to create compelling promotional materials and coordinate with diverse internal and external stakeholders.
  • Comfortable in a digital-first work environment, proficient with technology and remote communication tools.
  • Ability to thrive in a remote setting, with a well-equipped home office, reliable internet, and a consistent work schedule.
Desired Qualifications
  • An understanding of key concepts related to sustainability and regenerative development, aligning with ILFI's mission.
  • Proven ability to plan and execute both large-scale and small-scale events.
  • Certified Meeting Professional (CMP) or other relevant certification.
  • Proficiency in Cvent, Shopify, Salesforce.
  • Previous experience with marketing and promotions.
Additional Information

Our mission at Living Future is to build a future that is socially just, culturally rich, and ecologically restorative. We are committed to that vision within our organization and strive to create a team that is equitable, inclusive, and diverse by hiring and supporting staff from a wide variety of backgrounds. We are dedicated as an organization to foster better cultural competency, equity, and diversity within our culture and policies and work to support staff in every phase of their career.

  • Event Programming Manager

    5 days ago

    Portland, Oregon, United States Soho House & Co. Full time

    About the RoleThe Member Events Manager is a key member of the Soho House & Co. team, responsible for developing and executing innovative events that inspire and engage our members. This role requires a creative and organized individual with a passion for cultural events and a deep understanding of the local community.Key ResponsibilitiesEvent...

  • Events Program Manager

    2 weeks ago

    Portland, Oregon, United States International Living Future Institute Full time

    Job OverviewCompany Overview:The International Living Future Institute is a non-profit organization dedicated to fostering the transformation towards communities that are culturally vibrant, socially equitable, and ecologically sustainable. Our flagship initiative, the Living Building Challenge, represents the most ambitious and comprehensive performance...

  • Senior Manager of Event Operations

    2 weeks ago

    Portland, Oregon, United States International Living Future Institute Full time

    Company Overview The International Living Future Institute is a non-profit organization dedicated to fostering a transformation towards communities that are culturally vibrant, socially equitable, and ecologically sustainable. ILFI's premier initiative is the Living Building Challenge, recognized as the world's most ambitious and comprehensive performance...

  • Community Events Manager

    2 weeks ago

    Portland, Oregon, United States SCHNITZER INVESTMENT CORP Full time

    Job OverviewSchnitzer Investment Corp is seeking a dedicated Social Events Coordinator to join our dynamic team. This role is ideal for individuals who thrive on creating connections and organizing engaging gatherings. The primary responsibility will be to facilitate intimate dinners and social events for influential professionals across various sectors,...

  • B2B Event Management Lead

    2 weeks ago

    Portland, Oregon, United States Tyfone Inc Full time

    Job Overview Company Overview: Tyfone Inc. stands at the forefront of the SaaS Digital Banking and Digital Payments industry, transforming the way individuals and businesses engage with digital finance. Our innovative solutions, nFinia and payFinia, enable seamless transactions and interactions with financial technology for our clients, which include U.S....

  • Senior Event Coordination Manager

    2 weeks ago

    Portland, Oregon, United States Crescent Services Full time

    Position Overview:The Senior Event Coordination Manager is responsible for overseeing and managing all aspects of executive meetings and events. This role involves close collaboration with clients to ensure their programs are executed flawlessly and meet their expectations.Key Responsibilities:– Engage with clients to understand their event requirements...

  • Event Operations Manager

    5 days ago

    Portland, Oregon, United States Rose Quarter Full time

    Job Summary:We are seeking a highly organized and detail-oriented Event Operations Manager to join our team at the Rose Quarter. As a key member of our Conversions Department, you will be responsible for planning, supervising, and coordinating all activities and operations, including ice installations and event setup/takedown.Key Responsibilities:Oversee...

  • Event Manager

    2 days ago

    Portland, Oregon, United States International Living Future Institute Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Manager to join our team at the International Living Future Institute. The successful candidate will play a crucial role in planning, promoting, and executing events that advance our mission of creating a socially just, culturally rich, and ecologically restorative future.Key...

  • Senior Event Coordination Manager

    2 weeks ago

    Portland, Oregon, United States The Crescent Hotels Group Full time

    Position Overview:The Corporate Meeting Operations Supervisor is responsible for managing the intricacies of client events and ensuring seamless execution from start to finish.Key Responsibilities:Engage with clients to understand their event requirements and develop comprehensive event resumes and/or Banquet Event Orders (BEOs) for the operations...

  • Event Operations Supervisor

    2 weeks ago

    Portland, Oregon, United States International Living Future Institute Full time

    Company Overview The International Living Future Institute is a non-profit organization dedicated to fostering a transformation towards communities that are rich in culture, equitable in social practices, and restorative to the environment. Our flagship initiative, the Living Building Challenge, represents the world's most ambitious and comprehensive...

  • Corporate Events Coordinator

    2 weeks ago

    Portland, Oregon, United States Tyfone Inc Full time

    Job Overview Company Background: Tyfone Inc. stands at the forefront of the SaaS Digital Banking and Digital Payments industry, transforming the way individuals and businesses engage with digital finance. Our innovative solutions, nFinia and payFinia, enable seamless transactions and interactions with financial technology for a diverse clientele, including...

  • Corporate Events Coordinator

    2 weeks ago

    Portland, Oregon, United States Tyfone Inc Full time

    Job Overview Company Background: Tyfone Inc. stands at the forefront of the SaaS Digital Banking and Digital Payments industry, transforming the way individuals and businesses engage with digital finance. Our innovative solutions, nFinia and payFinia, enable seamless transactions and interactions with financial technology for our clients, which include U.S....

  • Assistant Discovery Program Manager

    2 months ago

    Portland, Oregon, United States teamworkonline Full time

    ABOUT THE ROLE:The Portland Timbers Assistant Discovery Program Manager is responsible for coaching and program administration within the Discovery Program. The Discovery program serves local youth players aged from U9 up to U14. The goal of the Discovery program (pre-Academy) is to develop and identify players who are top prospects to advance through the...

  • Program Logistics Manager

    2 weeks ago

    Portland, Oregon, United States Urban League of Portland Full time

    Position: Program Logistics Manager Employment Type: Full Time Schedule and Location: Full-time - Exempt 1.0(FTE) 40 hours per week, 8am-5pm with occasional evenings and weekends, hybrid. Role Overview: Under the guidance of the Program Director, the Program Logistics Manager is tasked with overseeing all performance-related and operational aspects of the...

  • Event Marketing Coordinator

    2 weeks ago

    Portland, Oregon, United States Powin Corporation Full time

    About Powin Corporation At Powin, we are at the forefront of energy innovation, transforming how we harness clean, resilient, and affordable power. With 17 GWh of projects deployed and in progress, we are a leading energy storage provider committed to delivering an outstanding customer experience through comprehensive energy storage solutions. As a global...

  • Aquaculture Program Manager II

    2 weeks ago

    Portland, Oregon, United States Gulf of Maine Research Institute Full time

    Job OverviewPosition: Aquaculture Program Manager IISupervisor: Director of Marine Resources Education ProgramSalary Grade: Pay Grade 6 Salary Range: $55,414 to $88,580Starting Salary Range: $57,100 - $62,100About Us:The Gulf of Maine Research Institute (GMRI) is committed to developing innovative solutions to pressing oceanic challenges. Our mission focuses...

  • Corporate Event Coordinator

    2 weeks ago

    Portland, Oregon, United States Crescent Services Full time

    Position Overview:The role of the Executive Meeting Manager encompasses a variety of responsibilities that are crucial for the successful execution of corporate events. Key Responsibilities:– Engage with group clients to thoroughly understand their event requirements and create detailed resumes and/or Banquet Event Orders (BEOs) for the operations team,...

  • Aquaculture Program Manager II

    2 weeks ago

    Portland, Oregon, United States Gulf of Maine Research Institute Full time

    Job OverviewPosition: Project Coordinator II, Marine Resources Education Program - AquacultureReporting To: MREP DirectorSalary Grade: Pay Grade 6 Salary Range: $55,414 to $88,580Starting Salary Range: $57,100 - $62,100About Us:The Gulf of Maine Research Institute (GMRI) is committed to developing collaborative solutions to pressing oceanic challenges. Our...

  • Community Engagement and Events Specialist

    1 week ago

    Portland, Oregon, United States CAIRO Full time

    Job OverviewSalary: $27.00 per hour, based on experienceOrganization OverviewThe Center for African Immigrants and Refugees Organization (CAIRO) is committed to promoting social equity and achieving fairness for the diverse African immigrant and refugee populations in Oregon and Central Minnesota. Our mission is realized through community mobilization,...

  • Event Sales Specialist

    2 weeks ago

    Portland, Oregon, United States Jake's Grill Full time

    Position Overview:BE PART OF A DYNAMIC TEAMEVENT SALES SPECIALISTThis role is not merely a job; it’s a chance to join a vibrant team dedicated to enhancing our guests' experiences from the moment they arrive. We provide structured growth programs and consider our team members as our most valuable resource.What We Provide:Exceptional training and...