Events Program Manager

2 weeks ago

Portland, Oregon, United States International Living Future Institute Full time
Job Overview

Company Overview:
The International Living Future Institute is a non-profit organization dedicated to fostering the transformation towards communities that are culturally vibrant, socially equitable, and ecologically sustainable. Our flagship initiative, the Living Building Challenge, represents the most ambitious and comprehensive performance standard for resilient, healthy, and environmentally friendly buildings. In addition to this, ILFI provides various certifications, transparency labels, educational resources, and events that empower organizations and individuals to demonstrate their commitment to a healthier planet.

We believe in the potential for significant and rapid shifts within the building industry, addressing ecological, social, health, and cultural impacts as interconnected challenges. Living Buildings serve as symbols of change, evidence for skeptics, inspiring narratives for future generations, and experimental grounds for innovation. Our goal is to drive transformation in the building sector by envisioning a Living Future and demonstrating its feasibility through practice and policy.

Position Summary

STATUS: Full-time, exempt
REPORTS TO: VP, Community
LOCATION: Remote, within the United States

The International Living Future Institute (ILFI) is on the lookout for a proactive and skilled Events Program Manager to become part of our team in a fully remote capacity. This role is vital in orchestrating, promoting, and executing events that further ILFI's mission. Key responsibilities encompass supporting the Living Future Conference, managing both virtual and in-person events, overseeing event promotion, and ensuring efficient project and resource management. The ideal candidate will be organized, detail-oriented, collaborative, and passionate about event management and sustainability.

Key Responsibilities

Living Future Conference Oversight:

  • Assist in all aspects of planning and promoting our premier event, including managing the Call for Proposals, coordinating with speakers, and overseeing vendor relationships.
  • Ensure smooth execution of the conference, from onsite setup and operations to attendee registration and customer service.
  • Conduct comprehensive post-event evaluations, analyzing feedback, managing final invoices, and documenting lessons learned to enhance future events.

Coordination of In-Person and Virtual Events:

  • For in-person gatherings such as summits, workshops, and networking events, support planning processes, including venue logistics, speaker coordination, and on-site management.
  • For virtual events, assist with the setup and execution of webinars, online conferences, and other digital gatherings, ensuring technical support and seamless operations.

Event Promotion and Outreach:

  • Develop and implement promotional campaigns to boost engagement for the Living Future Conference and other events, including managing the Call for Proposals and ticket sales phases.
  • Collaborate with ILFI's Marketing and Communications team to create compelling promotional materials and monitor the effectiveness of promotional strategies to optimize reach and engagement.

Project and Resource Management:

  • Maintain comprehensive project plans for all events, coordinating with internal and external stakeholders to ensure timely completion of tasks and milestones.
  • Organize and manage event files, documents, templates, and assets to facilitate efficient workflows.
  • Support budget management for event production by tracking expenses, revenues, and providing detailed financial reports.
Qualifications

We encourage you to apply if you meet the majority of the requirements.

  • 3-5 years of experience in event planning and management with a proven track record of successful events.
  • Proficiency in event management software and tools, and comfortable working in collaborative environments.
  • Strong writing skills with the ability to create engaging promotional content.
  • Excellent problem-solving abilities, adaptability, and readiness to tackle various event-related tasks.
  • Flexibility to work or travel evenings and weekends as required.
  • Strong project management skills, capable of handling multiple tasks and deadlines.
  • Excellent communication and interpersonal skills, with the ability to create compelling promotional materials and coordinate with diverse internal and external stakeholders.
  • Comfortable in a digital-first work environment, proficient with technology and remote communication tools.
  • Ability to thrive in a remote setting, with a well-equipped home office and reliable internet.

Desired Qualifications:

  • An understanding of key concepts related to sustainability and regenerative development, aligning with ILFI's mission.
  • Proven ability to plan and execute both large-scale and small-scale events.
  • Certified Meeting Professional (CMP) or other relevant certification.
  • Proficiency in event management platforms.
  • Previous experience with marketing and promotions.
Additional Information

Our mission at Living Future is to build a future that is socially just, culturally rich, and ecologically restorative. We are committed to that vision within our organization and strive to create a team that is equitable, inclusive, and diverse by hiring and supporting staff from a wide variety of backgrounds. We aim to foster better cultural competency, equity, and diversity within our culture and policies and support staff in every phase of their career.

The salary range for this position is competitive and is supplemented by ILFI's generous benefits package that includes employer-paid health, dental, and vision insurance for employees and dependents, as well as employee life insurance, short-term disability, and a retirement plan. Annual time off benefits include paid annual leave, sick leave, paid holidays, and paid volunteer time.

ILFI offers a collaborative, team-oriented, and mission-driven remote-first workplace with staff distributed across the United States. We provide a stipend to offset home internet costs.

Please include a resume and cover letter with your application. The position will remain open until filled. We will begin reviewing applicants shortly.

  • Events Program Manager

    2 weeks ago

    Portland, Oregon, United States International Living Future Institute Full time

    Company Overview The International Living Future Institute is a non-profit organization dedicated to driving the transformation towards communities that are culturally vibrant, socially equitable, and ecologically sustainable. Our flagship initiative, the Living Building Challenge, represents the world's most ambitious and comprehensive performance standard...

  • Event Programming Manager

    5 days ago

    Portland, Oregon, United States Soho House & Co. Full time

    About the RoleThe Member Events Manager is a key member of the Soho House & Co. team, responsible for developing and executing innovative events that inspire and engage our members. This role requires a creative and organized individual with a passion for cultural events and a deep understanding of the local community.Key ResponsibilitiesEvent...

  • Senior Manager of Event Operations

    2 weeks ago

    Portland, Oregon, United States International Living Future Institute Full time

    Company Overview The International Living Future Institute is a non-profit organization dedicated to fostering a transformation towards communities that are culturally vibrant, socially equitable, and ecologically sustainable. ILFI's premier initiative is the Living Building Challenge, recognized as the world's most ambitious and comprehensive performance...

  • Community Events Manager

    2 weeks ago

    Portland, Oregon, United States SCHNITZER INVESTMENT CORP Full time

    Job OverviewSchnitzer Investment Corp is seeking a dedicated Social Events Coordinator to join our dynamic team. This role is ideal for individuals who thrive on creating connections and organizing engaging gatherings. The primary responsibility will be to facilitate intimate dinners and social events for influential professionals across various sectors,...

  • B2B Event Management Lead

    2 weeks ago

    Portland, Oregon, United States Tyfone Inc Full time

    Job Overview Company Overview: Tyfone Inc. stands at the forefront of the SaaS Digital Banking and Digital Payments industry, transforming the way individuals and businesses engage with digital finance. Our innovative solutions, nFinia and payFinia, enable seamless transactions and interactions with financial technology for our clients, which include U.S....

  • Senior Event Coordination Manager

    2 weeks ago

    Portland, Oregon, United States Crescent Services Full time

    Position Overview:The Senior Event Coordination Manager is responsible for overseeing and managing all aspects of executive meetings and events. This role involves close collaboration with clients to ensure their programs are executed flawlessly and meet their expectations.Key Responsibilities:– Engage with clients to understand their event requirements...

  • Event Operations Manager

    5 days ago

    Portland, Oregon, United States Rose Quarter Full time

    Job Summary:We are seeking a highly organized and detail-oriented Event Operations Manager to join our team at the Rose Quarter. As a key member of our Conversions Department, you will be responsible for planning, supervising, and coordinating all activities and operations, including ice installations and event setup/takedown.Key Responsibilities:Oversee...

  • Event Manager

    2 days ago

    Portland, Oregon, United States International Living Future Institute Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Manager to join our team at the International Living Future Institute. The successful candidate will play a crucial role in planning, promoting, and executing events that advance our mission of creating a socially just, culturally rich, and ecologically restorative future.Key...

  • Senior Event Coordination Manager

    2 weeks ago

    Portland, Oregon, United States The Crescent Hotels Group Full time

    Position Overview:The Corporate Meeting Operations Supervisor is responsible for managing the intricacies of client events and ensuring seamless execution from start to finish.Key Responsibilities:Engage with clients to understand their event requirements and develop comprehensive event resumes and/or Banquet Event Orders (BEOs) for the operations...

  • Event Operations Supervisor

    2 weeks ago

    Portland, Oregon, United States International Living Future Institute Full time

    Company Overview The International Living Future Institute is a non-profit organization dedicated to fostering a transformation towards communities that are rich in culture, equitable in social practices, and restorative to the environment. Our flagship initiative, the Living Building Challenge, represents the world's most ambitious and comprehensive...

  • Corporate Events Coordinator

    2 weeks ago

    Portland, Oregon, United States Tyfone Inc Full time

    Job Overview Company Background: Tyfone Inc. stands at the forefront of the SaaS Digital Banking and Digital Payments industry, transforming the way individuals and businesses engage with digital finance. Our innovative solutions, nFinia and payFinia, enable seamless transactions and interactions with financial technology for a diverse clientele, including...

  • Corporate Events Coordinator

    2 weeks ago

    Portland, Oregon, United States Tyfone Inc Full time

    Job Overview Company Background: Tyfone Inc. stands at the forefront of the SaaS Digital Banking and Digital Payments industry, transforming the way individuals and businesses engage with digital finance. Our innovative solutions, nFinia and payFinia, enable seamless transactions and interactions with financial technology for our clients, which include U.S....

  • Assistant Discovery Program Manager

    2 months ago

    Portland, Oregon, United States teamworkonline Full time

    ABOUT THE ROLE:The Portland Timbers Assistant Discovery Program Manager is responsible for coaching and program administration within the Discovery Program. The Discovery program serves local youth players aged from U9 up to U14. The goal of the Discovery program (pre-Academy) is to develop and identify players who are top prospects to advance through the...

  • Program Logistics Manager

    2 weeks ago

    Portland, Oregon, United States Urban League of Portland Full time

    Position: Program Logistics Manager Employment Type: Full Time Schedule and Location: Full-time - Exempt 1.0(FTE) 40 hours per week, 8am-5pm with occasional evenings and weekends, hybrid. Role Overview: Under the guidance of the Program Director, the Program Logistics Manager is tasked with overseeing all performance-related and operational aspects of the...

  • Event Marketing Coordinator

    2 weeks ago

    Portland, Oregon, United States Powin Corporation Full time

    About Powin Corporation At Powin, we are at the forefront of energy innovation, transforming how we harness clean, resilient, and affordable power. With 17 GWh of projects deployed and in progress, we are a leading energy storage provider committed to delivering an outstanding customer experience through comprehensive energy storage solutions. As a global...

  • Aquaculture Program Manager II

    2 weeks ago

    Portland, Oregon, United States Gulf of Maine Research Institute Full time

    Job OverviewPosition: Aquaculture Program Manager IISupervisor: Director of Marine Resources Education ProgramSalary Grade: Pay Grade 6 Salary Range: $55,414 to $88,580Starting Salary Range: $57,100 - $62,100About Us:The Gulf of Maine Research Institute (GMRI) is committed to developing innovative solutions to pressing oceanic challenges. Our mission focuses...

  • Corporate Event Coordinator

    2 weeks ago

    Portland, Oregon, United States Crescent Services Full time

    Position Overview:The role of the Executive Meeting Manager encompasses a variety of responsibilities that are crucial for the successful execution of corporate events. Key Responsibilities:– Engage with group clients to thoroughly understand their event requirements and create detailed resumes and/or Banquet Event Orders (BEOs) for the operations team,...

  • Aquaculture Program Manager II

    2 weeks ago

    Portland, Oregon, United States Gulf of Maine Research Institute Full time

    Job OverviewPosition: Project Coordinator II, Marine Resources Education Program - AquacultureReporting To: MREP DirectorSalary Grade: Pay Grade 6 Salary Range: $55,414 to $88,580Starting Salary Range: $57,100 - $62,100About Us:The Gulf of Maine Research Institute (GMRI) is committed to developing collaborative solutions to pressing oceanic challenges. Our...

  • Community Engagement and Events Specialist

    1 week ago

    Portland, Oregon, United States CAIRO Full time

    Job OverviewSalary: $27.00 per hour, based on experienceOrganization OverviewThe Center for African Immigrants and Refugees Organization (CAIRO) is committed to promoting social equity and achieving fairness for the diverse African immigrant and refugee populations in Oregon and Central Minnesota. Our mission is realized through community mobilization,...

  • Event Sales Specialist

    2 weeks ago

    Portland, Oregon, United States Jake's Grill Full time

    Position Overview:BE PART OF A DYNAMIC TEAMEVENT SALES SPECIALISTThis role is not merely a job; it’s a chance to join a vibrant team dedicated to enhancing our guests' experiences from the moment they arrive. We provide structured growth programs and consider our team members as our most valuable resource.What We Provide:Exceptional training and...