Grant Specialist

1 day ago


St Louis, Missouri, United States Donald Danforth Plant Science Center Full time
Job Summary

The Donald Danforth Plant Science Center is seeking a highly skilled Grant Specialist to provide pre-award and post-award grant support to several scientific Principal Investigators (PIs). This is a full-time position that requires a strong proficiency in Excel, Word, Outlook, and PowerPoint, as well as experience with Google Docs and Google calendar.

Key Responsibilities
  • Review grant RFPs/FOAs and create checklists for proposal submission
  • Create proposal templates and personnel documents for PI
  • Track progress throughout the proposal process to ensure timelines are met
  • Maintain profiles in agency systems
  • Create budget packages and coordinate with finance
  • Assist and coordinate grant submissions, including all relevant proposal documents
  • Communicate with co-PIs and subaward institutions throughout the proposal process
  • Assist PI with annual/progress reports
  • Track funding sources (grants, subawards, start-up, industry) and assist PI with managing a funding portfolio
  • Process invoices for payment
  • Review subaward agreements, process subaward invoices, and track subaward expenditures/reporting
  • Identify expenditures for preparing cost transfer reports, preparing budget adjustments, and preparing Personnel Action Forms (PAFs)
  • Perform project close-out
  • Track capital equipment purchases (track CIPs, etc)
  • Assist with equipment orders by working with the Finance Department to initiate CIP codes, submit equipment orders via Sciquest, track CIPs, and notify Finance Department once CIP can be capitalized
  • Proofread grant narratives and manuscripts (may include submitting to scientific journals)
  • Assist with Core Facility finances by compiling and tracking monthly equipment utilization statistics and charges, create custom billing reports for facility/equipment users if needed, and assist in creating quarterly budget and space utilization reports
  • Maintain relationships with internal and external collaborators
Requirements
  • Solid computer knowledge with a strong proficiency in Excel
  • Proficiency with Word, Outlook, PowerPoint is required
  • Experience with Google Docs and Google calendar is preferred
  • Able to organize, multitask time efficiently, prioritize responsibilities appropriately, be proactive with tasks as assigned, and work both independently and collaboratively while demonstrating professionalism and respect
  • Strict attention to detail
  • Effective Analytic skills
  • Strong problem solving and critical thinking skills
  • Actively contribute to a positive work environment
Qualifications
  • Possess an associate's degree and 5 years of experience in research administration or bachelor's degree in business administration or related field
  • Experience with grant submissions and the grant management life cycle is preferred


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