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Logistics Support Specialist

2 months ago

St Louis, Missouri, United States Vaco Full time
Responsibilities:
  • 1. SAP Receiving - Verify purchase orders, supplier invoices, and warehouse receipts to ensure a three-way match. Confirm accuracy with the purchase order, supplier, and warehouse for received goods. Match the physical receiving documentation with the purchase order to ensure correctness. Request necessary supporting documents for receiving and validate supplier charges before entering information into SAP. Generate the goods receipt and notify customer service regarding product readiness for shipment. Depending on the volume of incoming products, complete 5-10 transactions weekly.
  • 2. Freight Claims Management - Handle freight claims identified during the receiving phase. Receive materials into blocked stock, coordinate with the warehouse for potential rejection or blocking, and file claims with the shipping company. Follow up on claims until payment is received and confirm successful processing. If claims are unsuccessful, arrange for material disposal.
  • 3. Disposal of Damaged Inventory - Biannually, compile a list of materials designated for disposal and liaise with disposal companies for approval. Upon confirmation of disposal, update the system to reflect scrapped materials.
  • 4. Interdepartmental Communication - Maintain daily communication with various internal and external teams, including customer service, procurement, freight companies, and warehouses.
  • 5. Purchase Order Tracking - Take the initiative in tracking purchase orders from confirmation to delivery. Update the status of purchase orders (Confirmed-Scheduled-ETD-ETA-Received-Processed) to ensure all stakeholders are informed of current statuses.
  • 6. Certificates of Analysis Management - Ensure all Certificates of Analysis are received and uploaded to the system for customer service access.
  • 7. Inventory Reconciliation - Assist in resolving discrepancies in inventory records. Identify incorrect postings or isolate receivers entered incorrectly in SAP.
Qualifications:
  • Preferred degree, though not mandatory.
  • Minimum of 3 years of experience in supply chain operations.
  • Proficiency in SAP and advanced Excel skills are essential.

Vaco promotes a diverse workplace and encourages applications from women, people of color, LGBTQ+ individuals, persons with disabilities, ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are committed to the full inclusion of all qualified individuals. We will ensure that persons with disabilities are provided reasonable accommodations as needed during the application or interview process, and for essential job functions.

Vaco also informs applicants of their rights regarding workplace discrimination.

By applying for this position, you grant Vaco the exclusive right to represent you as a candidate for this employment opportunity and confirm that the information provided is accurate.

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Vaco respects your privacy and is committed to transparency regarding our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may access our state-specific policies.
  • Residents of other states may access our policies.
  • Canadian residents may access our policies in English and French.
  • Residents governed by GDPR may access our policies.
Pay Transparency Notice

Compensation for this role is determined by various factors, including:

  • Individual skill sets, experience, and training.
  • Licensure and certification requirements.
  • Office location and geographic considerations.
  • Other business needs.

As required by local law, Vaco provides a salary range that reasonably estimates base compensation for this position, along with potential eligibility for discretionary bonuses.