Administrative Coordinator for Executive Leadership

2 weeks ago

Burbank, California, United States New York City Economic Development Corporation Full time

Our Vision:

To establish New York City as a premier example of inclusive innovation and economic advancement, driven by the City's diverse populace and enterprises.


Our Mission:
To foster a dynamic, inclusive, and globally competitive economy that benefits all residents of New York City.

Position Overview:
The Administrative Coordinator provides essential support to the Executive Management team at EDC. This role demands meticulous attention to detail and a high degree of discretion regarding sensitive matters.

Successful candidates will exhibit flexibility, outstanding interpersonal abilities, project management experience, and the capacity to collaborate effectively with various levels of internal management and staff, as well as external clients and vendors.


Key Responsibilities:
- Serve as the primary organizer for the calendars and schedules of designated Executive Team members. May also provide support for other staff in the Executive Office as required.
- Collaborate with the VP of Special Projects and the Executive Assistant team to align on priorities and execute tasks accordingly.
- Engage in weekly calendar assessments.
- Manage telephone and email communications, ensuring timely and appropriate responses.
- Maintain and organize contacts for executives.
- Ensure executives are informed of schedule changes and remain punctual.
- Prepare briefing and presentation materials.
- Process expense reports for executives promptly.
- Arrange comprehensive travel logistics for executives and provide travel assistance for direct reports as necessary.
- Oversee the timely collection and return of documents requiring executive signatures.
- Distribute and manage executive mail on a daily basis.
- Track timekeeping for executives and direct reports as assigned.
- Undertake special projects and project coordination as directed.
- Office Support
- Collaborate with the Executive Assistant team, MIS, Records Management, and Administrative Services to enhance front office operations.

- Provide logistical support for meetings in the Executive Office, including booking conference rooms, setting up and breaking down spaces, managing audio-visual requirements, and catering requests.

- Coordinate with the Executive Assistant team to procure office supplies.
- Plan and organize events and projects related to the Executive Office as instructed (e.g., staff retreats, leadership meetings, commemorative events, etc.).
- Maintain awareness of key NYCEDC projects and initiatives to facilitate improved interdepartmental communication as outlined by the Executive Office.

Qualifications:
- High School Diploma or equivalent.
- Proficient in all Microsoft Office Suite applications.
- Minimum of 5 years of relevant experience.
- Demonstrated interest in enhancing innovation in administrative management and project coordination.
- Technologically adept.
- Availability to work evenings.
- Residence in New York City is required within a specified timeframe after hiring.

About Us:

The New York City Economic Development Corporation is a mission-driven, nonprofit organization dedicated to fostering a vibrant, inclusive, and globally competitive economy for all New Yorkers.

We adopt a holistic approach through four primary strategies:

- Reinforcing confidence in NYC as a prime business location;
- Cultivating innovative sectors with an emphasis on equity;
- Developing neighborhoods as vibrant places to live, learn, work, and play;
- Delivering sustainable infrastructure for communities and the future economy of the city.

NYCEDC is committed to providing competitive benefits that support employee health, well-being, and work-life balance.

We offer a comprehensive benefits package and unique perks to ensure that NYCEDC employees thrive both professionally and personally:

- Generous employer-subsidized health insurance
- Medical, dental, and pharmacy plans
- Vision and hearing benefits
- Flexible spending accounts for healthcare and dependent care
- Short-term and long-term disability coverage
- Fully employer-covered life insurance and supplemental life insurance
- Up to 25 vacation days
- Floating Holidays and Summer Fridays
- Parental leave of up to 20 paid weeks
- Retirement savings programs
- Company-paid 401(a) defined contribution plan
- 457(b) tax-advantaged retirement savings plan
- Tuition Reimbursement program
- Continuing education and professional development opportunities
- Public Service Loan Forgiveness (PSLF) eligible employer
- College savings plan
- Backup childcare
- Discounts on gym memberships
- Membership for mindfulness and mental health support
- Employee discounts through various programs, and much more.

Benefits listed above may vary based on the duration and nature of employment with the New York City Economic Development Corporation.

These benefits are subject to modification at any time at the organization's discretion.
The New York City Economic Development Corporation is an Equal Opportunity Employer.

Our Diversity, Equity, and Social Responsibility Mission aims to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce.

Like the city of New York, NYCEDC recognizes that our strength lies in our interconnectedness, enhancing the fabric of our organization through the unique talents of our employees.

For further information, please visit our website.

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