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Senior Executive Coordinator

2 months ago

Burbank, California, United States Inclusively Full time
Inclusively is collaborating with a prominent life insurance organization to recruit a Senior Executive Coordinator.

ABOUT INCLUSIVELY:

Inclusively is a digital technology platform dedicated to connecting candidates with disabilities, who may benefit from workplace accommodations, to inclusive employers. This encompasses all disabilities recognized under the ADA, including mental health conditions (e.g., anxiety, depression, PTSD), chronic illnesses (e.g., diabetes, Long COVID), and neurodivergence (e.g., autism, ADHD).

We encourage applicants with one or more of these conditions to apply; Inclusively does not require candidates to disclose their specific disability.


Key Responsibilities:
  • Efficiently manage and oversee the business calendars of senior leadership.
  • Provide comprehensive administrative support for executives and their teams in a timely and professional manner.
  • Coordinate and arrange meetings, manage travel bookings, and organize conference/video calls, often involving multiple locations.
  • Handle logistics for all meetings, including IT support, room setup, and catering as necessary.
  • Utilize Microsoft Office Suite to assist with presentations and reporting.
  • Manage incoming calls, assist callers, take messages, and route as appropriate.
  • Support the daily operations of the teams.
  • Prepare and reconcile travel expenses and other financial reports.
  • Assist with written communications.
  • Organize team meetings and maintain existing files while creating new ones as needed.
  • Review and process invoices and expense reports promptly and accurately.
  • Order and maintain office supplies and perform other administrative duties as required.
  • Develop and sustain strong relationships with fellow Executive Coordinators, providing backup support when necessary.
  • Process and reconcile monthly procurement card statements.
  • Assist with project management and follow-up tasks.

Qualifications:
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong interpersonal skills demonstrating a high level of professionalism.
  • Excellent written and verbal communication abilities.
  • Capability to prioritize tasks and manage multiple responsibilities.
  • Possesses a sense of urgency and proactive approach.
  • Prior experience in task management.
  • Ability to maintain confidentiality, exercise good judgment, and demonstrate diplomacy.
  • Proficient in Microsoft Office, including Word, PowerPoint, and Excel, with the ability to create professional communications and reports.
  • Experience in drafting and formatting presentations in PowerPoint, along with foundational Excel skills to create charts, diagrams, and tables of data.
  • Bachelor's degree preferred.
  • A minimum of 8 years of experience supporting senior-level executives in a corporate environment.

Compensation:
Salary range: $72,500-$107,500
Overtime eligibility: Nonexempt
Discretionary bonus eligibility: Yes
Sales bonus eligibility: No