Senior Executive Coordinator

2 weeks ago


Burbank, California, United States SourcePro Search, LLC Full time

Position Title:
Senior Executive Coordinator

Location:
New York City

Compensation:
$120,000 annually

Working Hours:
Monday to Friday, 9:00 AM to 5:00 PM

Work Arrangement: 4 days in the office

Position Overview

We are looking for a skilled Senior Executive Coordinator to provide comprehensive support to the Chief Operating Officer.

The successful candidate will possess a minimum of 4 years of experience in assisting high-level executives, exceptional proficiency in software applications (Word, Excel, Outlook, PowerPoint, etc.), and demonstrate superior communication and organizational skills. A keen attention to detail, self-motivation, and a strong commitment to confidentiality are essential.

Key Responsibilities

1. Manage the daily schedule and electronic contacts of the Chief Operating Officer.
2. Coordinate appointments, facilitate conference calls, organize meetings, and arrange luncheons.
3. Handle incoming calls, sort correspondence, manage subscriptions, and maintain personal and office files.
4. Serve as a point of contact between the Chief Operating Officer and departmental managers and staff.
5. Draft and prepare both internal and external written communications, as well as talking points for public engagements.
6. Update and maintain two distinct databases for property analytics.
7. Copy and distribute monthly reports.

Qualifications

1. At least 4 years of relevant experience, ideally within a real estate or property management context.
2. Strong computer skills (Word, Excel, PowerPoint, Outlook, Adobe, etc.).
3. Excellent administrative and clerical skills (typing, filing, answering phones, interacting with clients, etc.).
4. Bachelor's degree required.
5. Strong verbal and written communication abilities.
6. Highly developed organizational and prioritization skills.
7. Ability to thrive in a fast-paced, deadline-driven environment.

If you meet the qualifications and are interested in this opportunity, we encourage you to submit your updated resume.

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