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Administrative Executive Coordinator

2 months ago

Burbank, California, United States Rakuten Rewards Full time

Position Overview:

Rakuten Rewards is a prominent player in the e-commerce sector, renowned for its innovative approach to enhancing consumer shopping experiences through Cash Back, exclusive deals, and rewards from a vast network of merchants. Our mission is to bring joy and satisfaction to over 15 million members globally, with a commitment to excellence and teamwork.

We are currently seeking a dedicated and proactive Executive Assistant to provide comprehensive executive and administrative support to our Chief Revenue Officer. This role is essential in ensuring smooth operations and effective communication within our dynamic team.

Key Responsibilities:

  • Facilitate communication across various levels of the organization and with external partners, ensuring timely responses.
  • Manage a complex calendar, prioritizing and adjusting meetings as necessary.
  • Act as a liaison between the CRO and staff, coordinating logistics for high-profile meetings.
  • Handle daily administrative tasks, including preparing expense reports and organizing intricate travel arrangements.
  • Assist in the preparation of documents and meeting materials, conducting research as needed.
  • Support the team in meeting deadlines and providing necessary information for decision-making.
  • Juggle multiple tasks efficiently while anticipating the needs of the CRO and adapting to changing priorities.
  • Contribute to high-level projects as required.

Minimum Qualifications:

  • Proficiency in Microsoft Office Suite and a strong aptitude for technology.
  • Experience in arranging domestic travel and scheduling.
  • Exceptional written, verbal, and interpersonal communication skills.
  • Strong organizational abilities, with a focus on prioritization and multitasking.
  • Creative problem-solving skills and resourcefulness in improving processes.
  • Ability to work independently and handle situations with minimal guidance.
  • Experience working in a cross-functional team environment, with familiarity in managing different time zones.
  • Attention to detail and the capacity to meet tight deadlines while maintaining efficiency.
  • A strong work ethic and a proactive attitude.

Educational Requirements:

  • A minimum of 5-7 years of relevant experience as an executive assistant.
  • A Bachelor’s degree is required.

At Rakuten, we embrace diversity and provide equal employment opportunities to all individuals. We are committed to creating an inclusive environment for all employees.