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Professional Administrative Coordinator

2 months ago

Burbank, California, United States Compunnel Full time

Position Overview:

The role of the Executive Assistant Level 2 at Compunnel is critical in providing high-level administrative support to executives and teams. This position requires a blend of professionalism, discretion, and exceptional organizational skills.

Key Responsibilities:

  • Confidentiality: Demonstrate tact and sound judgment in handling sensitive information.
  • Communication: Manage telephone coverage, ensuring accurate message-taking and maintaining awareness of team members' availability.
  • Client Interaction: Engage with high-profile clients and their representatives, acting as a liaison to facilitate effective communication.
  • Calendar Management: Oversee scheduling of meetings and conference calls, addressing conflicts and prioritizing engagements.
  • Office Management: Handle all aspects of office logistics, including supply ordering and technology maintenance.
  • Onboarding Coordination: Facilitate employee onboarding processes, ensuring smooth transitions for new hires.
  • Travel Arrangements: Organize travel itineraries, manage approvals, and ensure travel profiles are current.
  • Expense Reporting: Prepare and submit expense reports promptly, following up on discrepancies.
  • Event Coordination: Assist in the preparation of events and conferences, including vendor management and payment processing.
  • Documentation: Type correspondence, prepare presentations, and maintain an organized filing system.
  • Research Support: Retrieve necessary materials and conduct background research as required.
  • Miscellaneous Tasks: Maintain an orderly work environment and assist with various administrative tasks.

Required Skills:

  • Exceptional communication and writing abilities.
  • Strong attention to detail and organizational skills.
  • Proactive and positive team player.
  • Able to thrive in a fast-paced environment while managing multiple tasks.
  • Proficient in Microsoft Office, particularly Outlook, with knowledge of Excel and PowerPoint being advantageous.
  • Commitment to staying updated on office procedures and compliance requirements.

Education: Bachelor's Degree is required.