Senior Executive Administrator

2 weeks ago

Burbank, California, United States Paul Hastings Full time

About Paul Hastings

Paul Hastings is a premier global law firm recognized for delivering innovative legal solutions to some of the world's leading financial institutions and Fortune Global 500 companies. With a robust presence across Asia, Europe, Latin America, and the United States, we are equipped to provide tailored services that meet our clients' diverse needs.

Position Overview

We are currently seeking a dedicated Executive Assistant to join our New York office, providing essential support to our C-Suite Executives.

Key Responsibilities

  • Proactively assist C-Suite Executives to optimize business operations by anticipating and facilitating administrative requests with utmost confidentiality and professionalism.
  • Manage a dynamic calendar, coordinate complex travel arrangements, and prepare comprehensive documents for meetings.
  • Enhance internal and external client relationships through exceptional communication and problem-solving skills.
  • Oversee the lifecycle of correspondence and documentation, ensuring accuracy and confidentiality.
  • Demonstrate strong organizational skills while managing multiple priorities and delivering timely results.
  • Be flexible to work overtime as needed and handle additional projects as assigned.

Qualifications

  • Bachelor's degree preferred.
  • A minimum of 5 years of experience in executive administrative support is required.
  • At least 7 years of experience in a professional services or legal environment is preferred.

Proficiencies

  • Expertise in English grammar, spelling, and punctuation.
  • Exceptional written and verbal communication skills.
  • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and document management applications.
  • Strong understanding of timekeeping and expense reporting systems.

Compensation and Benefits

We offer a competitive salary range, along with a comprehensive benefits program that includes medical, dental, vision, and wellness initiatives, as well as professional development opportunities.

Diversity and Inclusion

Paul Hastings is committed to fostering a diverse and inclusive workplace, offering various initiatives to support our employees and create an inclusive environment.

Paul Hastings LLP is an equal employment and affirmative action employer.

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