Senior Administrative Coordinator

2 weeks ago

Burbank, California, United States Endeavor Full time
About Us

Endeavor is a prominent global entity in the realms of sports, fashion, events, and media. We are dedicated to managing some of the most renowned athletes and fashion figures worldwide, while also owning and operating a multitude of live events each year. As a leading independent producer and distributor of sports and entertainment media, we pride ourselves on our diverse capabilities.


Our organization excels in various sectors, including licensing, sports training, and league development. We are part of a larger network that specializes in talent representation, sports operations, event management, media production, and brand licensing. Our portfolio also includes live event experiences and hospitality, comprehensive marketing solutions, and advanced sports data and technology services.


Position Overview

We are currently in search of a dedicated Administrative Coordinator who will provide essential support to the Senior Vice President of Production/Managing Director, as well as offer assistance to the senior leadership team. The ideal candidate will demonstrate discretion and independent judgment, effectively engaging with high-level business leaders and their teams, both internally and externally.


Key Responsibilities

- Serve as the primary point of contact, managing incoming communications professionally and efficiently.
- Oversee complex calendar management for the Senior Vice President/Managing Director.
- Prioritize requests and inquiries, resolving conflicts and making informed recommendations to ensure seamless daily operations.
- Draft and manage correspondence for executives, ensuring timely delivery.
- Conduct research on industry-related topics for presentations and proposals as required.
- Handle extensive email correspondence, calendar appointments, and meeting coordination.
- Organize and manage travel arrangements for executives.
- Assist in the execution of projects, tracking progress and outcomes as necessary.
- Coordinate all logistics for meetings, including scheduling, agenda preparation, and material distribution.
- Perform a wide range of administrative tasks to support the Senior Vice President's leadership efforts, including document preparation, meeting information compilation, and travel arrangements.
- Maintain and update various informational databases, including contact lists and vendor information.
- Support the team in sourcing last-minute event requirements.
- Manage office operations and contribute to the development of policies for improved workflow.
- Ensure the replenishment of office supplies and event production materials.
- Provide hospitality to guests, fostering a welcoming environment.
- Manage financial reconciliations and prepare expense reports.
- Undertake additional projects and duties as assigned to benefit the organization.


Qualifications

- A minimum of 1-3 years of experience supporting a senior executive.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to interact effectively with all levels of management.
- Exceptional grammar and proofreading skills are essential.
- Capable of managing multiple assignments and deadlines with precision.
- Detail-oriented and proactive with outstanding interpersonal skills.
- Strong written and verbal communication abilities.
- Professional demeanor with a keen interest in fashion and live events, as well as an understanding of cultural trends.


Endeavor is committed to fostering a diverse and inclusive workplace, welcoming applications from qualified candidates regardless of background.

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