Administrative Executive Partner

2 weeks ago

Burbank, California, United States Russell Tobin & Associates Full time



What are we seeking in our Executive Assistant?

Russell Tobin & Associates is in search of a Executive Assistant for a prestigious client in the media and entertainment sector. This role is pivotal in providing comprehensive administrative support and facilitating various operational tasks.

Compensation: $26-$28/hr based on experience

Work Location: Remote and onsite hybrid schedule

Work Schedule: Monday to Friday, with 4 days onsite and 1 day remote

Key Responsibilities:

  • Proactively manage all scheduling duties
  • Prepare and oversee expense reports and coordinate occasional travel arrangements
  • Organize meetings involving multiple participants: develop agendas, secure venues, and ensure effective follow-up
  • Attend meetings, document notes, and track actionable items
  • Act as a liaison among various teams within the organization
  • Maintain distribution lists and manage contact assignments
  • Provide additional office support, including document organization, supply ordering, and processing purchase orders

Essential Qualifications:

  • Minimum of 1 year of administrative experience in the entertainment industry
  • Strong organizational abilities with meticulous attention to detail
  • Capability to prioritize tasks in a dynamic work environment
  • Excellent communication skills
  • A proactive and positive attitude, with the ability to handle pressure effectively
  • Proficient in Microsoft Office Suite and Google Workspace, along with strong interpersonal skills
  • Problem-solving skills are essential

Preferred Qualifications:

  • At least 2 years of administrative experience in entertainment, preferably in marketing
  • Genuine interest in pop culture and television
  • Experience with major studios or streaming services is advantageous

Russell Tobin & Associates is a leading minority-owned recruitment and staffing advisory organization.

We specialize in various industries and skill sets, providing tailored solutions to meet client hiring needs. Our goal is to connect top talent with leading companies.

As a certified minority-owned business, we are committed to fostering a diverse workplace and are proud to be an equal opportunity employer. All qualified candidates will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees a comprehensive benefits package, including healthcare coverage, retirement savings plans, life and disability insurance, and various employee assistance programs.

#CB

Compensation: $26-$28/hr based on experience

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