Executive Assistant

4 weeks ago

San Diego, California, United States Family Health Centers of San Diego Full time

Transforming Lives, Transforming Communities

Family Health Centers of San Diego (FHCSD) is dedicated to delivering exceptional healthcare to all, with a special focus on underserved communities. Founded over 50 years ago, FHCSD has grown into one of the largest community health systems in the country, serving over 227,000 patients and hosting over 417,000 visits annually.

Key Responsibilities

  • Manage and coordinate projects, calendars, and meetings for executive leaders, ensuring seamless execution and timely follow-up.
  • Coordinate and participate in organizational meetings, preparing agendas, taking minutes, and distributing documents.
  • Develop systems to monitor meetings and ensure timely resolutions.
  • Communicate Senior Leadership's directives accurately to all organizational levels.
  • Manage a centralized repository of correspondence and materials related to Senior Leadership's administrative functions.
  • Support the drafting and finalization of communications, including letters, meeting records, and patient correspondences.
  • Plan appointments and meetings, handling logistics such as catering, parking reservations, and venue allocation.
  • Act as a liaison with other departments and external customers, handling confidential information and complex questions.
  • Monitor regulatory and department standards for adherence.
  • Generate and proofread correspondence, presentations, and related information.
  • Lead, educate, coach, and mentor others on LEAN principles and continuous process improvement.
  • Manage department files and management databases.
  • Oversee assigned projects from planning to analysis.
  • Process organizational donations, creating acknowledgment letters and financial reports.
  • Recruit, train, develop, engage, and retain an accountable workforce.
  • Research, analyze, create, and present reports as assigned.

Education and Certifications

  • Bachelor's degree in Business Administration, Healthcare Administration, Political Science, or related field required.
  • Or equivalent combination of education and experience that provides the necessary skills, knowledge, and ability to perform the essential job duties.
  • Ability and means to travel as needed within San Diego County.

Experience and Specialized Skills

  • At least 3 years of progressively responsible administrative support experience, preferably in the medical/health-related field.
  • Ability to work well in a team-based environment and independently.
  • Basic project management and implementation knowledge and skills.
  • Exceptional knowledge of business English, including proper grammar, spelling, and punctuation.
  • Exceptional organizational and problem-solving skills, attention to detail, time-management skills, and strong motivation to meet deadlines and achieve goals.
  • Exceptional skills in computer applications and software, including MS Office and Adobe Acrobat Pro.
  • Exceptional written and verbal communication skills.
  • Willingness to learn and grow skillset.

In the spirit of pay transparency, the base range for this position is $64,000 - $97,333.33. Final base salary compensation will be determined based on factors such as geographic location, jurisdictional requirements, skills, education, and/or experience.

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