Executive Assistant

4 days ago

San Diego, California, United States Avidity NanoMedicines Full time
The Executive Assistant Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at Avidity Biosciences. As an Executive Assistant, you will provide administrative support to high-level executives within Technical Development & Operations (TD&O), Supply Chain, and CMC Program Management Teams.

Key Responsibilities
  • Prioritize and direct incoming business matters in a timely and efficient manner.
  • Coordinate daily schedules, meetings, agendas, and presentations for multiple members of the CMC Leadership team.
  • Provide support in meeting activities such as organizing and planning meetings (e.g., functional, project, and team meetings) and providing meeting minutes.
  • Independently manage complex calendar & travel schedules (domestic and international).
  • Coordinate team schedules, travel arrangements, meeting logistics, onsite lunches, and group events as required.
  • Prepare and produce various routine and ad-hoc reports of a standard to complex nature as assigned, utilizing independent judgment, analysis, and innovation regarding format layout. Ensure reports are distributed to all required individuals.
  • Facilitate governance, group, and departmental meetings (attendance, agenda, meeting materials, minutes).
  • Create documents and presentations as required and complete and manage projects as assigned.
  • Provide lunch coverage and back-up support to the Front Office Coordinator.
  • Work collaboratively with other Executive and Administrative Assistants.
Requirements
  • More than 5 years' experience as an Executive Assistant supporting executive-level management.
  • Preference to candidates with a bachelor's degree in business (or equivalent).
  • Experience working with senior-level managers, exercising professionalism & discretion.
  • Outstanding communication, organizational, and interpersonal skills; strong customer service.
  • Strong organizational skills with the ability to multi-task and meet deadlines.
  • Attention to detail and great problem-solving skills.
  • Can prioritize tasks and manage time effectively.
  • Proactively manage tasks and workloads; flexible, able to adapt/adjust with short notice.
  • Capable of making good judgments, anticipating needs, and the ability to work independently.
  • Maintain positive, professional relationships with personnel at all levels of the organization.
  • Expert knowledge and proficiency with Smartsheet, Microsoft Outlook, Zoom, Word, Excel, PowerPoint, and MS Project preferred.
What We Offer

Avidity Biosciences offers competitive compensation and benefits, including the opportunity for annual and spot bonuses, stock options, RSUs, and a 401(k) with an employer match. In addition, the comprehensive wellness program includes coverage for medical, dental, vision, and LTD and four weeks of time off.

A commitment to learning and development, which includes a variety of programming internally developed by and for Avidity employees, opportunities for job-specific training offered by industry, and an education reimbursement program.

  • Executive Assistant

    1 week ago

    San Diego, California, United States Avidity Biosciences, Inc. Full time

    Executive AssistantAvidity Biosciences, Inc. is seeking an experienced Executive Assistant to support high-level executives within Technical Development & Operations (TD&O), Supply Chain, and CMC Program Management Teams.The ideal candidate will have a strong administrative background, excellent communication skills, and the ability to work independently in...

  • Executive Assistant

    1 month ago

    San Diego, California, United States Motion Recruitment Full time

    {"title": "Executive Assistant", "description": "Support a Vice President and DirectorsMotion Recruitment Partners is seeking an experienced Executive Assistant to join their HR Technology team. This is a 6-month W2 contract with benefits and paid holidays.The successful candidate will provide administrative support to a Vice President and two Directors,...

  • Executive Assistant

    3 days ago

    San Diego, California, United States Platform Science Full time

    About the RolePlatform Science is seeking an experienced Executive Assistant to support members of our executive team. As a key member of our team, you will be responsible for coordinating complex schedules and travel arrangements, managing expenses and budgets, guiding projects to completion, and managing effective communications to support leadership...

  • Executive Assistant

    1 month ago

    San Diego, California, United States AriBio Full time

    Job SummaryAriBio is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Managing Director and Sr. Director, Development Strategy. The ideal candidate will have a strong background in executive support, excellent organizational skills, and the ability to work in a fast-paced environment.Key...

  • Executive Assistant

    3 weeks ago

    San Diego, California, United States Motion Recruitment Full time

    Executive Assistant OpportunityAbout the RoleMotion Recruitment Partners is seeking an experienced Executive Assistant to support a Vice President and two Directors within the HR Technology team. This is a 6-month W2 contract with benefits and paid holidays, working 2-3 days a week onsite in San Diego, CA.Key ResponsibilitiesProvide administrative support to...

  • Executive Assistant

    4 weeks ago

    San Diego, California, United States IPS Nationwide Full time

    Job Title: Executive AssistantCompany Description:IPS Nationwide is a leading customer service provider with a 15-year history of delivering exceptional services to top festivals and venues. Our commitment to safety and customer satisfaction has earned us a reputation as a trusted partner in the industry.At IPS Nationwide, our core mission is to provide the...

  • Executive Assistant

    1 week ago

    San Diego, California, United States Avidity Biosciences, Inc. Full time

    About the RoleThe Executive Assistant will provide high-level administrative support to senior executives within Technical Development & Operations (TD&O), Supply Chain, and CMC Program Management Teams. This role requires strong leadership skills, the ability to think on your feet, and a proactive approach to managing tasks and workloads.Key...

  • Executive Assistant

    7 days ago

    San Diego, California, United States Avidity Biosciences, Inc. Full time

    About the RoleThe Executive Assistant will provide high-level administrative support to senior executives within Technical Development & Operations (TD&O), Supply Chain, and CMC Program Management Teams.Key ResponsibilitiesPrioritize and direct incoming business matters in a timely and efficient manner.Coordinate daily schedules, meetings, agendas, and...

  • Executive Assistant

    3 weeks ago

    San Diego, California, United States H.G. Fenton Company Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our Sr/C-Suite leadership team. As a key member of our team, you will be responsible for managing complex calendars, preparing documents, and ensuring seamless communication.Key Responsibilities:Executive-Level Support: Manage calendars, prioritize...

  • Executive Assistant

    2 weeks ago

    San Diego, California, United States H.G. Fenton Company Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our Sr/C-Suite leadership team. As a key member of our team, you will be responsible for managing complex calendars, preparing sensitive business documents, and maintaining confidentiality and discretion.Key Responsibilities:Executive-Level Support:...

  • Executive Assistant

    3 days ago

    San Diego, California, United States Singleton Schreiber, LLP Full time

    Job DescriptionSingleton Schreiber, LLP is seeking a highly organized and proactive executive assistant to support a team of attorneys at our firm.This is a hybrid role based at our San Diego office, offering a competitive compensation and benefits package including employer-paid health, dental, and vision plans, childcare reimbursement, a transportation...

  • Executive Administrative Assistant

    2 weeks ago

    San Diego, California, United States LHH Recruitment Solutions Full time

    Job SummaryLHH Recruitment Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support a Senior Executive in our Central San Diego office. The ideal candidate will be detail-oriented, have excellent communication skills, and possess the ability to manage multiple tasks in a fast-paced environment.Key...

  • Executive Assistant

    1 week ago

    San Diego, California, United States Singleton Schreiber, LLP Full time

    Job SummaryWe are seeking a highly organized and proactive Executive Assistant to support a team of attorneys at our firm. The ideal candidate will have exceptional organizational skills, excellent communication skills, and the ability to think proactively and prioritize work.Key ResponsibilitiesManage and maintain the attorneys' calendars, responding...

  • Chief Executive Assistant

    2 weeks ago

    San Diego, California, United States Squared Away Full time

    Job OverviewSquared Away is seeking a highly skilled and dedicated Chief Executive Assistant to provide exceptional support to our clients. As a key member of our team, you will be responsible for managing complex schedules, coordinating meetings, and ensuring seamless communication with clients and internal stakeholders.Key ResponsibilitiesProactively...

  • Executive Assistant

    1 month ago

    San Diego, California, United States Singleton Schreiber, LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support our team of attorneys at Singleton Schreiber, LLP.This is a hybrid role based at our San Diego office, offering a competitive compensation and benefits package, including employer-paid health, dental, and vision plans, childcare reimbursement, a transportation...

  • Executive Administrative Assistant

    4 weeks ago

    San Diego, California, United States Brown & Sterling Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team at Brown & Sterling. As an Executive Administrative Assistant, you will play a vital role in maintaining the operating efficiency of our fast-paced law office.This is an in-person, office position that requires strong communication and...

  • Executive Assistant to the CEO

    3 days ago

    San Diego, California, United States San Diego Symphony Orchestra Association Full time

    About the RoleThe San Diego Symphony Orchestra Association is seeking an exceptional Executive Assistant to provide administrative support to the CEO. This is an exciting opportunity to join a world-class organization and contribute to the success of our team.Key ResponsibilitiesProvide administrative support to the CEO, including calendar management, email...

  • Executive Chef Assistant

    4 weeks ago

    San Diego, California, United States Behind The Scenes Catering & Events Full time

    Job Title: Sous Chef IBehind The Scenes Catering & Events is seeking a highly skilled and experienced Sous Chef I to join our team. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in all food preparation, time management, and delegation of responsibilities related to company and large-scale events.Key...

  • Real Estate Executive Assistant

    4 weeks ago

    San Diego, California, United States DREAM HOMES TEAM SD Full time

    About DREAM HOMES TEAM SDWe are a leading real estate company based in San Diego, California, dedicated to providing exceptional services to our clients. Our team is passionate about delivering top-notch results and building long-lasting relationships.Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to join our team. As an...

  • Executive Chef Assistant

    4 weeks ago

    San Diego, California, United States Behind The Scenes Catering & Events Full time

    Job SummaryWe are seeking a highly skilled Sous Chef I to join our team at Behind The Scenes Catering & Events. As a key member of our culinary team, you will assist the Executive Chef in all food preparation, time management, and delegation of responsibilities related to company and large-scale events.Key ResponsibilitiesAssist the Executive Chef in food...