Executive Administrative Assistant Specialist
4 days ago
We are seeking a highly organized and proactive Executive Administrative Assistant to join our team at GG Homes in San Diego, CA.
As an Executive Administrative Assistant, you will be an essential extension of our CEO, managing daily operations and ensuring the smooth execution of tasks. This role is perfect for someone who thrives in a fast-paced environment, values confidentiality, and is passionate about making an impact.
Key Responsibilities- Act as an extension of the CEO, reflecting their attitude, knowledge, and preferences in all interactions.
- Manage in-person and virtual meetings, ensuring the CEO's schedule is optimized and organized.
- Handle emails, messages, and other communications with professionalism and discretion.
- Coordinate travel plans, including booking flights, accommodations, and transportation.
- Organize files and documents, prepare forms, and manage expense reporting and tracking.
- Plan and execute on-site and off-site activities, retreats, and employee events, including venue selection, group travel, contract negotiation, and AV coordination.
- Build and maintain trust with staff and external partners, acting with a high degree of discretion and confidentiality.
- Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services.
- Maintain office supplies, manage conference room schedules, and ensure the office environment is welcoming and organized.
- Proven experience in providing administrative and clerical support on a daily basis.
- Strong written and verbal communication skills.
- Demonstrated ability to build relationships and maintain confidentiality.
- Thorough understanding of accepted business practices.
- Proficiency in Microsoft Word and Outlook, with basic skills in Microsoft Excel.
- Ability to quickly and effectively solve problems.
- Excellent organizational skills and the ability to multi-task in a fast-paced working environment.
- Some college education preferred.
- Ability to remain stationary up to 50% of the time.
- Capability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Unlimited PTO
- Competitive Pay
- Medical, Dental, Vision, 401(k)
- Flexible Schedules
- Homebuyers Program - We'll help you become a homeowner
- Real Estate License - We'll pay to make it happen
Are you prepared to be the guiding force behind a transformative revolution in real estate? Apply now to seize the opportunity, redefine success at GG Homes, and craft your legacy.
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