Executive Assistant

3 weeks ago

San Francisco, California, United States Autodesk Full time
Executive Assistant Role Overview

Are you looking for a challenging career where you can build a better world with innovative technology? If so, meet Autodesk.

As an Executive Assistant to the VP of FP&A and VP of Treasury, you will join a fun and diverse team of Finance professionals.

Learn more about why Autodesk has continually ranked a top place to work by Fortune, Forbes, Glassdoor, and others:

Why Work at Autodesk and examples of the amazing work our customers imagine, design and make.

We're seeking an experienced Executive Assistant to join our Financial Planning & Analysis (FP&A) and Treasury leadership teams.

Responsibilities

Manage, prioritize, and maintain the VP of FP&A and VP of Treasury's calendars, which can include complex calendaring.

Plan and arrange travel, both domestic and international, and create expense reports.

Be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up.

Be responsive to inquiries and requests and effective at managing expectations with a variety of partners.

Develop and maintain positive working relationships with staff, internal departments, and outside parties, including contacts of a sensitive nature.

Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization.

Schedule, plan and coordinate team events, meetings, and multi-day offsite events, including organizing logistics, on-site amenities, and activities.

Maintain email aliases, distribution lists, and shared directories.

Work with Accounts Payable to ensure bills are paid promptly.

Be the point person for departmental purchases on behalf of your executive.

Provide staff meeting support, including preparing agendas, taking notes, and distributing meeting minutes and presentations on occasion.

Manage ad-hoc special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

Requirements

4-6+ years' experience providing administrative support to senior-level executives.

Prior experience in fast-paced environment that requires strong multitasking skills and time management.

Willing to adapt to a rapidly changing environment, with new processes and responsibilities.

Ability to meet deadlines and work well under pressure.

Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Mac/Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint.

Clear communicator with excellent verbal and written skills.

Ability to travel to events or internal meetings, locally and internationally.

Works with a high degree of confidentiality, discretion, and tact.

About Autodesk

Welcome to Autodesk Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies.

We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do.

Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.

When you're an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all.

Ready to shape the world and your future? Join us

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work.

Learn more about our benefits in the U.S. by visiting

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