Executive Assistant to the Chief Human Resources Officer

3 weeks ago

San Diego, California, United States Crinetics Pharmaceuticals Full time
Job Summary

The Executive Assistant to the Chief Human Resources Officer will provide administrative support to the CHRO, the HR executive team, and overall HR department. This role requires a highly self-motivated, professional, and capable individual who can manage their workload and prioritize tasks in a fast-paced corporate environment.

Key Responsibilities
  • Partner with members of the Human Resources team to organize and maintain departmental activities, including meetings, budgets, contracts, expenses, annual goals, project deliverables, employee activities, and follow-up with various items.
  • Maintain CHRO calendar and coordinates logistics for HR meetings, including audio/visual needs, agendas, presentations, and food and beverage catering.
  • Arrange company, department, and group meetings ensuring all necessary information is available for discussion; helps track department level goals, projects, activities and results.
  • Make administrative decisions, make appointments and serve as a liaison internally to the team and externally to visitors, as required.
  • Assist with filing, organizing, and maintaining HR records, including employee files and confidential information.
  • Partner with other Assistants to plan company activities, coordinate office food orders, and implement improvements to processes and procedures in administrative services.
  • Partner with other members of the Contracts and Finance teams to maintain the departmental activities, including budgets, contracts, expenses, annual goals, project deliverables, employee activities, etc.
  • Compile expense receipts, and accurately and thoroughly complete and submit expense reports for reimbursement using the expense reporting system and reconcile credit card statements.
  • Support team with domestic and international travel coordination.
  • Complete all company required training and standard operating procedures.
  • May provide occasional coverage to other Assistants and the reception desk as needed.
Requirements
  • Bachelor's or Associate degree plus a minimum of 5 years of experience, (an equivalent combination of experience and education may be considered).
  • Prior experience in a biotech/life science, pharmaceutical, or med-tech with marketed products highly preferred.
  • Strong proficiency with and in-depth knowledge of Adobe and MS Office, including Outlook, Excel, Word, and PowerPoint. Working experience with Workday, Veeva, Concur, and SharePoint preferred.
  • Excellent organizational skills, attention to detail, and good judgement.
  • Strong written, verbal and interpersonal communication skills.
  • Advanced skills with calendar management, scheduling, project meeting and execution, preparation of executive level presentations, travel and expense report administration.
  • Experience in working with senior level executives within and outside the company, as well as experience with vendors and other visitors.
  • Ability to analyze risks within contracts and budgets, escalate to management or to external resources, as necessary, for further evaluation or approval.
  • Experience in coordinating and executing company events, trainings, and meetings with external vendors and internal stakeholders.
  • Ability to anticipate, identify, and resolve problems in a timely manner.
  • Demonstrate flexibility by responding to unanticipated & complex issues.
  • Ability to exercise discretion and judgment regarding highly confidential internal and external information and materials.
  • Demonstrate professional demeanor and positive attitude.
Work Environment

This role is based in San Diego, California under a hybrid work arrangement with at least three days a week in the office. The Executive Assistant reports directly to the Chief Human Resources Officer.

You may be required to travel for up to 10% of your time.

The Anticipated Base Salary Range: $40.00 - $50.00 per hour

In addition to your base pay, our total rewards program consists of a discretionary annual target bonus, stock options, ESPP, and 401k match. We also provide top-notch health insurance plans for employees (and their families) to include medical, dental, vision and basic life insurance, 20 days of PTO, 10 paid holidays, and a winter company shutdown.

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience and education. Crinetics Pharmaceuticals is a multi-state employer, and this salary range may not reflect positions that work in other states.

Your recruiter can share more about the specific salary range during the hiring process.

Crinetics is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws.

Following extensive monitoring, research, consideration of business implications, and advice from internal and external experts, Crinetics requires that all employees and contractors be fully vaccinated and have received the COVID-19 vaccines as a condition of employment. Full vaccination is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.

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