Administrative Coordinator

2 weeks ago


Hoffman Estates, Illinois, United States Resolute Technologies Full time

This position requires in-office attendance during standard business hours.

We are seeking local candidates for this role.

If you are a detail-oriented office administrator who thrives on supporting others and aims to create a positive impact through your work, we have a fantastic full-time opportunity available. A non-profit organization in the Northwest Suburbs is looking to bring an Office Manager onto its team. This position will involve providing administrative assistance to the leadership team, managing overall office operations, and coordinating HR activities.

Key Responsibilities:

Office Operations

  • Oversee daily office functions, including administrative duties and facility upkeep.
  • Coordinate office events and operations to ensure efficiency and adherence to organizational policies.
  • Manage office budgets, expenditures, and supplies, ensuring cost-effectiveness.
  • Maintain a safe and organized work environment, following health and safety regulations.
  • Handle facility service agreements and communicate with landlords regarding maintenance issues.

Support for Executives

  • Schedule and organize meetings, appointments, and travel arrangements for the leadership team, including expense management.
  • Provide support for presentations and meetings (scheduling, room setup, reminders for materials, etc.) including board meetings and donor presentations.
  • Prepare gifts and materials for guests and supporters.
  • Monitor and manage general email inquiries, distributing as necessary.
  • Serve as backup for administrative functions in Finance, such as processing checks and compliance tasks.

Human Resources Coordination (10%)

  • Assist with recruitment and interview processes, including job postings and scheduling interviews.
  • Support onboarding and offboarding processes for employees, including document management and workspace setup.
  • Enhance employee engagement by organizing events and celebrations that foster a positive company culture.
  • Handle sensitive information with confidentiality and professionalism.

Ideal Candidate Profile:

  • Minimum of 3 years of experience in office management or administrative roles.
  • Exceptional organizational and time management abilities.
  • Resourceful with a strong commitment to work.
  • Proficient in technology and skilled in Microsoft Office Suite (Word, Excel, Outlook, Teams, OneDrive, SharePoint), with familiarity in HR systems. Experience with Salesforce is advantageous but not mandatory.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • Strong problem-solving capabilities and attention to detail.
  • Experience with office equipment and management software.
  • Ability to work independently and collaboratively in a dynamic environment.

About Resolute Technologies

Resolute Technologies is a specialized consulting and recruiting firm focused on IT Staffing, SAP Services, and Supply Chain solutions. Since its inception in 1998, we have cultivated relationships that grant us access to outstanding IT talent. We understand the essence of partnership and support clients and system integrators with a comprehensive range of IT professionals, from project managers and functional leads to technical developers. We are ready to address your IT talent requirements.



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