Receptionist Coordinator

2 weeks ago


Austin, Texas, United States Inkspirenize Full time
Job Overview

Position: Front Desk Representative
Location: Not Specified
Employment Type: Full-Time
Reports to: Office Manager / Supervisor

Position Summary:

The Front Desk Representative acts as the initial point of interaction for visitors and clients at Inkspirenize. This position is essential for welcoming guests, managing incoming communications, organizing schedules, and ensuring efficient front desk operations. The successful candidate will demonstrate professionalism, friendliness, and exceptional organizational skills while thriving in a dynamic environment.

Primary Responsibilities:
  • Respond to and route incoming phone calls and emails to the correct departments.
  • Keep the front desk area organized and presentable, including inventory management of supplies.
  • Oversee visitor check-in procedures, including issuing visitor badges and maintaining accurate logs.
  • Coordinate appointment scheduling and manage meeting room bookings.
  • Receive and distribute mail and packages in a timely manner.
  • Provide general assistance to guests and clients regarding company offerings and office procedures.
  • Address customer inquiries, issues, or feedback in a professional and prompt manner.
  • Assist various departments with administrative tasks as required.
Qualifications:
  • High school diploma or equivalent qualification.
  • Strong verbal and written communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with standard office equipment.
  • Excellent organizational skills with the capacity to manage multiple tasks effectively.
  • Customer service-focused with a welcoming and approachable attitude.
  • Ability to handle confidential information with discretion and professionalism.


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