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Office Coordinator/Receptionist
2 months ago
Position Overview:
Control Panels USA is in search of an Office Coordinator/Receptionist to enhance our operational efficiency. The individual in this role will support the office personnel by managing phone communications, welcoming visitors, and overseeing accounts payable processes.
About Us:
Control Panels USA specializes in the production of Control Panels and Relay Rack assemblies across diverse sectors. We provide tailored design and manufacturing services for OEM clients, contractors, and end users, accommodating both large and small production needs. Our advanced facility in Austin, Texas is equipped with cutting-edge engineering, manufacturing, and testing capabilities, enabling us to deliver cost-effective solutions with competitive lead times. Our commitment is to surpass customer expectations while offering top-quality products and services in the most economical way.
Employee Benefits:
At Control Panels USA, we value our employees. Here’s what our team members appreciate about working here:
- Exceptional workplace environment.
- Recognition of individual strengths and opportunities for professional growth.
- Long-term employee satisfaction.
We offer:
- Comprehensive employer-paid medical, dental, and vision insurance.
- Short-term and long-term disability coverage.
- Life insurance benefits.
- 401(k) plan with 50% matching contributions.
- Paid time off.
- Profit-sharing bonus program.
- Quarterly company events.
- And additional perks.
Work Schedule:
The standard work hours are Monday to Friday, from 8 AM to 4:30 PM, with potential overtime as required.
Key Responsibilities:
- Manage phone calls and greet visitors.
- Issue identification badges.
- Assist customers with small order pickups.
- Input approved vendor invoices into the system.
- Request approvals for invoices not tied to purchase orders.
- Resolve invoice discrepancies.
- Update vendors on inquiries and payment statuses.
- Reconcile monthly vendor statements.
- Prepare vendor checks.
- Communicate office supply requirements to purchasing.
- Maintain organization in common areas.
- Oversee recycling and waste management.
- File documents accurately.
- Sort and distribute daily mail.
- Scan and archive important documents.
- Schedule conference room usage.
- Order supplies as needed.
- Assist executives with travel and personal arrangements.
- Participate in necessary meetings and training sessions.
- Perform additional tasks as assigned by management.
Qualifications:
- Strong customer service orientation.
- Excellent phone etiquette.
- Effective verbal and written communication skills.
- Highly organized with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Able to multitask efficiently.
Physical Requirements:
This position requires regular sitting, standing, walking, talking, hearing, and visual engagement. The employee may occasionally lift or move items weighing up to 20 pounds.
Additional Requirements:
Successful completion of a background check is mandatory.
