Executive Assistant III

3 weeks ago


Oakland, California, United States Kaiser Permanente Full time

Job Summary:

We are seeking an experienced Executive Assistant III to provide high-level administrative support to our leadership team at Kaiser Permanente. The successful candidate will be responsible for coordinating complex calendars, travel arrangements, and meetings, as well as providing exceptional customer service to internal and external stakeholders.

Key Responsibilities:

  • Coordinate executive calendars, travel arrangements, and meetings
  • Provide administrative support to senior leadership, including drafting correspondence and reports
  • Manage departmental databases and websites, with review from senior colleagues
  • Maintain inventory control, stocking, and provide solutions for department office inventory, equipment, and employee work environment resources
  • Receive, screen, and refer incoming and outgoing emails, calls, and visits to the appropriate staff member
  • Investigate time card issues and provide recommendations to management
  • Assist in the development of relationships with leaders' assistants and an understanding of organizational hierarchy to leverage when coordinating, calendaring, and facilitating meetings for directors and their direct teams with front line employees
  • Plan and execute information dissemination, including drafting presentations, handouts, reports, and other deliverables

Requirements:

  • Minimum one (1) year of experience in leadership administrative support
  • High School Diploma or GED, or equivalent AND minimum two (2) years of experience in administrative support or related field, OR minimum three (3) years of experience in administrative support or related field

Preferred Qualifications:

  • Five (5) years of Kaiser Permanente experience
  • Discretion; Leadership Communications; Customer Experience; Computer Literacy; Data Entry; Data Integrity; Interpersonal Skills

Work Environment:

Work is generally sedentary in nature but may require standing and walking for up to 25% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.



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