Transaction Coordinator for Real Estate Team

2 weeks ago

Kent, United States Homes From Heidi Full time
Description

We are searching for a transaction coordinator to assist our real estate team. You'll manage all administrative aspects of the transaction from contract to close, including providing assistance with escrow-related documentation, scheduling inspections and repairs, and acquiring seller approval for offers and counteroffers. The ideal candidate will have excellent communication skills and love working with people. If you're looking for a place to advance your real estate career, start your application today

Responsibilities

Essential duties and responsibilities
•Act as liaison between real estate agents, clients, escrow companies, mortgage brokers, etc during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
•Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
•Maintain accurate and compliant files for all transactions
•Create a house file in both Dropbox and our transaction system for all transactions
•Understand the contracts in order to summarize all important terms, conditions, and contingency dates
•Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
•Communicate regularly with the client to send them reminders, check-in, and let them know what to expect in each step of the closing process
•Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
•Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
•Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, lenders, appraisers, other transaction coordinators/Realtors, etc.)Stay in good communication with the agent if any issues arise that they need to handle or negotiate
•Coordinate closing date, time, and location and notify all parties
•Notify client about utility accounts to set up/cancel
•Draft a commission statement for our listings and verify commissions for our buyer-side transactions prior to closing (along with utility and other prorations)
•Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
•Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check. Add
•closed file to Dropbox.
•Follow up with clients after the sale to check in and request a testimonial

Communications/Interactions
•Lead Agent - Daily
•Agent Team - Daily
•Buyers/Sellers/Vendors - Daily

Management responsibilities
•Showing Assistants
•Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans
•Check each document to verify it has all the correct signatures and dates so the transaction process goes smoothly
•Schedule moving times and attending all closing-related meetings
•Supervise all administrative duties for home buyer and seller transactions from contract to close
•Coordinate home inspections negotiate prices for necessary repairs, and make sure each repair is completed

Qualifications

Knowledge/Skills
•Excellent at building rapport
•People-oriented
•Strong written and verbal communication skills
•Good organizational skills
•Learning based
•Willing to learn scripts and dialogues
•Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred
•Must have excellent organizational skills and communication skills
•Motivated to serve people and provide excellent customer service
•High school or equivalent required, some college experience preferred
•Obtained real estate license or are currently pursuing

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