Administrative Coordinator
17 hours ago
About the Position
The Office Administrator role at Kenco involves providing administrative support to the distribution center's communications and financials. This includes performing various tasks such as greeting visitors, tracking office supplies, and preparing outgoing mail and packages.
Key Responsibilities
- Greet and assist site visitors, vendors, and guests
- Track and order office supplies
- Sort mail/packages and deliver accordingly
- Prepare outgoing mail/packages
- Prepare and generate customer invoices
- Process all vendor invoices and prepare for payment
- Generate financial and production reports as needed
- Assist in overall program audits and/or site communication tasks
- Generate and track purchase orders for the facility and complete reports
- Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current
- Create and update daily reports for site leadership
- Data entry into various programs for order processing
- Plan employee events and coordinate meetings as requested by management
- Update various metric and communication boards
- May also perform HR duties such as onboarding and timekeeping and attendance administration
- Cross train in other roles for back-up assistance when needed
- Complete miscellaneous tasks and projects as assigned by management
Qualifications
- High school diploma or GED required
- Minimum of two years' clerical experience
- MS Office skills to include Word, Excel, Outlook, and PowerPoint, as well as data entry and typing ability
- Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization
- Attention to detail and data accuracy
- Ability to read and interpret documents such as safety rules, operating, and maintenance instructions
Competencies
- Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
- Collaborates – Building partnerships and working collaboratively with others to meet shared objectives
- Decision Quality – Making good and timely decisions that keep the organization moving forward
- Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
- Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations
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