Administrative Operations Coordinator II

2 weeks ago

Raleigh, North Carolina, United States Atrium Health Wake Forest Baptist Full time
Job Summary:

Under general supervision, the Administrative Operations Coordinator II plays a vital role in managing a range of moderately complex administrative tasks for a department or program.

This position fosters collaborative relationships and maintains open communication with various departments and team members. The role is instrumental in resolving issues to enhance customer service and assists in organizing the leadership's schedule while ensuring accurate calendar management.

Key Responsibilities:
1. Maintain the leadership's or departmental calendar(s), including scheduling appointments, arranging meetings, and coordinating travel plans.
2. Make necessary arrangements for facilities and audiovisual equipment as required.
3. Screen and refer incoming calls, take messages, and route calls according to established procedures.
4. Prepare routine to moderately complex correspondence, agendas, proposals, and reports, ensuring accuracy and proper formatting.
5. Compile information for special reports/projects by researching files and records, organizing data, and presenting it in a clear format, such as graphs and charts.
6. Assist with financial duties, including tracking accounts and supporting budget preparation.
7. Maintain office operational records, such as payroll and purchasing documents.
8. Organize work activities to ensure timely completion of tasks.
9. Create and maintain accurate filing systems and inventory for the department.

Qualifications:
High school diploma or GED equivalent is required, with one year of relevant experience preferred. An Associate's degree is advantageous.
Excellent verbal and written communication skills are essential, along with proficiency in Microsoft Office and PeopleSoft. Strong organizational skills, attention to detail, and the ability to handle confidential information are critical for success in this role.

Work Environment:
This position is situated in a clean, well-lit office environment that may experience occasional interruptions.

About Atrium Health Wake Forest Baptist:
Atrium Health Wake Forest Baptist is a leading academic health system located in Winston-Salem, North Carolina, and is part of Advocate Health, one of the largest nonprofit health systems in the United States. Our mission is to improve health, elevate hope, and advance healing for all.

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