Senior Executive Assistant

2 weeks ago


Dallas, Texas, United States Staffing Now Full time
Company Overview
Staffing Now is thrilled to present an exciting opportunity with a prestigious hedge fund known for its excellence and longevity in the industry. This organization fosters a vibrant and fast-paced work environment that emphasizes professional development, competitive benefits, and a supportive organizational structure.

Position Summary
We are currently seeking an Executive Assistant who will be instrumental in ensuring that business operations run smoothly and efficiently. This role involves working closely with a team of esteemed Executive Assistants to provide top-tier support to senior leadership.

Key Responsibilities
  • Deliver comprehensive administrative assistance to C-Level executives.
  • Ensure exceptional organization and efficiency in managing schedules, calendars, and daily tasks for senior leaders.
  • Prioritize and manage incoming communications, including emails, phone calls, and correspondence.
  • Handle sensitive information with the utmost discretion, maintaining confidentiality at all times.
  • Coordinate and arrange meetings, appointments, and travel logistics for senior executives.
  • Prepare and refine various documents, presentations, and reports for C-Level leaders.
  • Communicate professionally with internal and external stakeholders, representing senior executives effectively.
  • Anticipate the needs of C-Level executives and proactively address those needs.
  • Take initiative to enhance processes and improve operational efficiency for senior leaders.
  • Collaborate with team members to ensure seamless support for executive leadership.
  • Manage and maintain expense reports and reimbursement processes.
  • Act as a liaison for employees, clients, and external partners regarding executive matters.
  • Stay informed on company policies, procedures, and initiatives to accurately represent senior leaders.
  • Facilitate communication between senior leaders and other departments within the organization.

Qualifications
  • 8-10 years of relevant experience in an executive support role.
  • Professional demeanor with a high level of energy and enthusiasm.
  • Exceptional verbal and written communication skills, with a focus on building relationships.
  • Collaborative team player, confident in engaging with senior leaders and stakeholders.
  • Ability to prioritize competing tasks effectively and assign urgency levels appropriately.
  • Strong customer service orientation, with meticulous attention to detail.
  • Proactive problem solver with resourcefulness and intellectual curiosity.
  • Exhibit a high degree of integrity and discretion in handling confidential information.
  • Proficient in MS Office applications, including Outlook and Excel.

If you are interested in this opportunity, we encourage you to reach out for more information.

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