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Senior Executive Assistant

2 months ago


Dallas, Texas, United States Staffing Now Full time
Company Overview
Staffing Now is thrilled to collaborate with a prestigious and highly regarded hedge fund. This opportunity allows you to be part of a vibrant and fast-paced organization that offers substantial learning and career advancement prospects, competitive benefits, and an engaging work atmosphere.

Position Summary
We are currently seeking an Executive Assistant who will be instrumental in ensuring that business operations remain organized and on schedule. This role involves working alongside a team of esteemed Executive Assistants.

Key Responsibilities
  • Deliver comprehensive administrative support to C-Level Executives.
  • Ensure exceptional organization and efficiency in managing schedules, calendars, and daily responsibilities for senior leaders.
  • Oversee and prioritize incoming communications, including emails, phone calls, and correspondence.
  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
  • Coordinate and arrange meetings, appointments, and travel logistics for senior executives.
  • Prepare and refine various documents, presentations, and reports for C-Level executives.
  • Communicate effectively with both internal and external stakeholders, representing C-Level executives professionally.
  • Anticipate the needs of C-Level executives and proactively assist in fulfilling those needs.
  • Initiate efforts to streamline processes and enhance efficiency in the daily operations of senior leaders.
  • Collaborate with team members to ensure seamless support for senior executives.
  • Manage and maintain expense reports and reimbursement processes.
  • Act as a point of contact for employees, clients, and external partners regarding matters related to senior leaders.
  • Stay informed on company policies, procedures, and initiatives to accurately represent senior leaders.
  • Serve as a liaison between senior leaders and other departments within the organization.

Qualifications
  • 8-10 years of relevant experience in a similar role.
  • Professional demeanor with a high level of energy and enthusiasm.
  • Outstanding verbal and written communication skills, with a focus on building relationships with stakeholders.
  • Collaborative team player, confident in interacting with senior leaders and intermediaries.
  • Ability to effectively prioritize competing tasks and assign urgency levels appropriately.
  • Exceptional customer service orientation, with a keen attention to detail and commitment to quality results.
  • Proactive problem solver with a high degree of resourcefulness and intellectual curiosity.
  • Exhibit a strong sense of integrity and discretion in handling confidential information.
  • Proficient in MS Office applications, including Outlook and Excel.

If you believe you possess the qualifications for this role, we encourage you to explore this opportunity further.