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Senior Executive Administrator

2 months ago

Dallas, Texas, United States Wheeler Staffing Partners Full time

Senior Executive Administrator (Contract)

Position Type: Contract

Location: 100% Onsite

The Senior Executive Administrator plays a pivotal role in the Administration Department, providing essential support to the executive leadership and ensuring the efficient functioning of administrative operations. This contract role demands a sophisticated and professional individual with a keen eye for detail, outstanding organizational capabilities, and the capacity to handle sensitive information with care.

Key Responsibilities:

  • Comprehensive Administrative Support: Deliver extensive assistance to the executive leadership, which includes managing various calendars, organizing meetings, and coordinating travel logistics.
  • Communication and Reporting: Draft and disseminate correspondence, reports, and presentations with precision and in accordance with company standards.
  • Meeting Organization: Plan and facilitate departmental meetings and events, which involves preparing agendas, recording minutes, and following up on action items.
  • Project Management Support: Aid in project management activities, including conducting research, analyzing data, and preparing necessary project documentation.
  • Confidential Records Management: Maintain confidential files and records, exercising discretion in managing sensitive information.
  • Research and Analysis: Perform research, compile data, and generate reports to assist in decision-making and strategic planning.
  • Budget and Expense Oversight: Support budget management and expense tracking, ensuring adherence to financial guidelines and reporting protocols.
  • Administrative Process Management: Supervise document management, record-keeping, and inventory control processes.
  • Communication Liaison: Act as a liaison between the executive team, departmental personnel, and external stakeholders, fostering effective communication and collaboration.
  • Policy Support: Assist in the implementation of administrative policies, procedures, and initiatives to ensure compliance and promote continuous improvement.

Ideal Candidate Profile:

  • Detail-Oriented: Strong emphasis on accuracy and detail in all tasks, particularly in calendar management and document preparation.
  • Proficient in MS Office: Advanced skills in MS Excel (including formulas, data manipulation, pivot tables), Word, Outlook, and PowerPoint are essential.
  • Calendar Coordination: Experience in managing multiple calendars, coordinating schedules across various time zones, and arranging meetings for traveling executives.
  • Expense Management: Demonstrated experience in managing and reporting expenses.
  • Professional Demeanor: Must present a polished and professional image in appearance, grammar, and communication.
  • Interpersonal Abilities: Strong capacity to build relationships with stakeholders and operate effectively in a fast-paced environment.
  • Critical Thinking: Ability to think critically, proactively solve problems, and handle confidential information with discretion.

Required Qualifications:

  • Education: High school diploma/GED required; a Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
  • Experience: Proven experience providing administrative support at an executive or senior management level.
  • Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
  • Integrity and Professionalism: Ability to manage confidential information with discretion and maintain a high level of professionalism and integrity.
  • Flexibility: Capability to work independently and collaboratively, demonstrating adaptability in a dynamic environment.

This role presents an excellent opportunity for an experienced Senior Executive Administrator to support high-level executives in a dynamic environment.