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Senior Executive Administrator

2 months ago

Dallas, Texas, United States Ultimate Staffing Services Full time
Position Overview

Ultimate Staffing Services is in search of a dedicated and detail-oriented Senior Executive Administrator to deliver extensive support to our executive leadership team. The successful candidate will demonstrate outstanding communication abilities, meticulous attention to detail, and the capacity to manage various responsibilities effectively in a dynamic work environment. This position demands a high degree of professionalism and confidentiality, as it involves close collaboration with senior management.

Core Responsibilities:

  • Oversee executive calendars, arrange meetings, and facilitate travel logistics for senior leaders.
  • Compose, review, and manage communications, including emails and presentations on behalf of executives.
  • Prepare meeting agendas, document minutes, and ensure prompt follow-ups.
  • Assist in the organization and execution of diverse projects, ensuring adherence to timelines.
  • Maintain and organize confidential documents and records.
  • Coordinate and oversee high-level events, both within the organization and externally.
  • Act as the main liaison between the executive team and both internal and external parties.
  • Monitor and process expense reports, ensuring compliance with company guidelines.

Qualifications:

  • Experience: Minimum of 4 years as an Executive Administrator supporting C-suite executives.
  • Education: Bachelor’s degree required.
  • Skills: Proficient in Microsoft Office Suite.
  • Preferred: Experience in tax-related functions.

We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We also consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws.