Accounts Receivable Administrator
2 weeks ago
We are looking for an Accounts Receivable Administrator to enhance our dynamic accounting department. This position is essential for overseeing customer billing, processing payments, and ensuring precise financial documentation. The successful candidate will collaborate closely with the finance team to uphold the company's cash flow integrity. The ideal applicant will possess robust analytical abilities, meticulous attention to detail, and thrive in a high-energy environment.
Compensation: $19.00 to $23.00 based on experience
Working Hours: 9:00 am to 5:00 pm, Monday to Friday
Key Responsibilities:
- Generate and distribute accurate invoices to clients promptly.
- Verify that all invoices adhere to company standards and client specifications.
- Track and update billing records to reflect any modifications in customer accounts.
- Proactively engage with clients regarding overdue payments through various communication channels.
- Facilitate payment arrangements with clients when necessary, while preserving professional relationships.
- Collaborate with sales and customer service teams to address billing discrepancies and ensure timely payments.
- Reconcile customer accounts to confirm that all payments are accurately recorded.
- Investigate and resolve any discrepancies or issues related to accounts receivable.
- Compile and maintain precise reports on accounts receivable status, aging, and collection activities.
- Prepare weekly and monthly reports on receivables, cash flow projections, and collection effectiveness.
- Assist in the creation of financial statements by supplying accounts receivable data.
- Notify management of any significant collection challenges or risks.
- Identify and propose enhancements to accounts receivable processes to improve efficiency and accuracy.
- Support the development and implementation of policies and procedures related to credit and collections.
- Ensure adherence to company policies, accounting standards, and applicable laws and regulations.
- Maintain accurate and current records of all accounts receivable transactions.
Qualifications:
- Minimum of 2 years of experience in accounts receivable, billing, or a related financial role.
- Strong grasp of accounting principles and accounts receivable procedures.
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, especially Excel.
- Exceptional communication and negotiation skills.
- High attention to detail and capability to manage multiple tasks concurrently.
- Able to work independently and collaboratively in a fast-paced environment.
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