Senior Administrative Coordinator

2 weeks ago

Santa Clara, California, United States Infoblox Full time


Join Infoblox during an exciting phase of growth. Recognized as a Top 25 Cyber Security Company by The Software Report and one of Inc. magazine's Best Workplaces, Infoblox leads the way in cloud-first networking and security solutions. Our offerings enable organizations to fully leverage the cloud, ensuring network experiences that are simple, scalable, and reliable. Our clientele includes a significant portion of the Fortune 500, and our achievements are driven by talented individuals who are passionate about innovating the future of networking technologies while enjoying the journey.

We are seeking a Senior Administrative Coordinator to assist our Chief People Officer (CPO) and our Vice President of Business Operations. In this hybrid position, you will thrive in a dynamic, creative environment alongside dedicated team members focused on quality and execution. Your role will involve partnering and managing a variety of executive and team initiatives within the People and Places and Business Operations divisions. This position allows for remote work on select days while requiring in-office presence on others.

Key Responsibilities:
  • Oversee the calendars of the CPO and VP of Business Operations, managing, prioritizing, and responding to meeting requests in a fast-paced, dynamic setting.
  • Ensure that leaders are well-prepared with necessary information for upcoming meetings, collaborating closely to optimize their time and assist in delegating involvement in specific projects.
  • Coordinate travel, meetings, and events, including creating agendas and itineraries, booking transportation, and arranging accommodations.
  • Prepare expense reports and manage credit card reconciliations.
  • Plan and execute off-site meetings, collaborating with internal stakeholders while managing and tracking expenses.
  • Communicate effectively across all levels on behalf of the CPO and VP of Business Operations.
  • Make independent decisions and take action with minimal guidance.
  • Participate in meetings with leaders to stay informed about team requirements.
  • Contribute to a collaborative Executive Administrative team, assisting colleagues with team projects and coverage as needed.
Qualifications:
  • 5+ years of experience as an executive assistant, ideally within a midsized to large SaaS or networking security firm.
  • Proven experience in program management, including planning and timeline management.
  • Strong cultural alignment and work ethic—enthusiastic team player with sound judgment and integrity.
  • Proficiency in Outlook calendar and Microsoft Office Suite, with experience in scheduling, organizing meetings, travel arrangements, and expense reporting.
  • Adept at managing priorities and projects in a high-volume, fast-paced environment.
  • Exceptional verbal and written communication skills, with the ability to create professional presentations and engage effectively with others.
  • Capable of navigating ambiguity and demonstrating flexibility, patience, and open-mindedness.
  • Ability to maintain composure and a sense of humor in high-pressure situations.
  • Discretion in handling confidential matters.
  • Bachelor's degree or equivalent professional experience.
Success Metrics:

Within the first six months, you will:
  • Assist leaders in managing their daily schedules and work responsibilities.
  • Adapt to shifting priorities and urgent requests with poise.
  • Handle unexpected situations with ease.
  • Exemplify and promote our core values.
After approximately one year, you will:
  • Have a comprehensive understanding of the organizations you support.
  • Be recognized as a key resource for your leaders and a valuable partner for stakeholders across the company.
  • Showcase continuous learning, adaptability, and a commitment to professional development.
Benefits:

Infoblox offers a comprehensive benefits package that includes health, wealth, and wellness coverage, alongside a supportive work environment, employee programs, and a strong company culture. We provide competitive compensation and benefits, including a 401k with company matching and generous paid time off to support work-life balance. Our culture emphasizes transparency, curiosity, respect, and, most importantly, having fun while delighting our customers.

Why Choose Infoblox?

We foster a culture that values diversity, equity, and inclusion, rewarding innovation, curiosity, and creativity. We achieve outstanding results by collaborating in a supportive environment that prioritizes continuous learning and embraces change. Whether you are a software engineer, marketing manager, customer service professional, or product specialist, you will find a place here to grow and advance your career.

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