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Administrative Coordinator for Medical Practice

2 months ago

Santa Ana, California, United States Boutique Medical Practice Full time
Job Overview

We are in search of a dynamic and professional Administrative Coordinator to join our dedicated team at a boutique medical practice. Our mission is to ensure that patients and clients experience a sense of happiness, strength, and health.

**Work Environment:**

  • Contemporary office atmosphere
  • Opportunities for professional development

**Position Summary:** The ideal candidate will be a highly organized individual with a keen eye for detail, providing essential administrative support to our leadership team. This role involves managing schedules, coordinating projects, and handling sensitive information with discretion.

**Key Responsibilities:**

  • Maintain and organize executive schedules and appointments
  • Assist in the preparation of reports, presentations, and correspondence
  • Coordinate meetings and events, managing logistics and follow-ups
  • Perform data entry, file management, and general office duties
  • Handle incoming communications and prioritize tasks effectively
  • Support project coordination and monitor deadlines
  • Deliver outstanding customer service to both internal and external stakeholders

**Qualifications:**

  • Demonstrated experience as an Administrative Coordinator or in a similar capacity
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
  • Exceptional organizational skills with the ability to manage multiple priorities
  • Strong proofreading abilities and meticulous attention to detail
  • Familiarity with QuickBooks or similar accounting software is advantageous
  • Ability to accurately transcribe meeting minutes
  • Experience in event planning and coordination is a plus
  • Excellent data entry skills and commitment to confidentiality
  • Outstanding calendar management skills to efficiently coordinate various schedules

This role presents a unique opportunity to collaborate closely with senior leadership, enhance your administrative capabilities, and contribute to the success of our organization.