Administrative Coordinator

2 weeks ago

Santa Clara, California, United States Kiewit Corporation Full time

Home District/Group:
CP2 Tunnel and Track

Department:
Administration

Market:
Transportation

Employment Type:
Full Time Temporary


Position Overview:
Kiewit's Northern California District is a leading entity in the infrastructure sector, focusing on a variety of projects within the heavy civil, transportation, and water resource markets. Our operations primarily target Northern California, while also engaging in various projects across the western region.

Location:
This role will be situated at our project office in Santa Clara, CA, with occasional visits to project sites as necessary.


Responsibilities:
1. Manage schedules, travel logistics, and expense reports efficiently.
2. Ensure timely and accurate completion of all expense documentation.
3. Welcome visitors, organize meetings, and manage conference room bookings, including catering arrangements.
4. Coordinate travel plans, preparing comprehensive travel packets (itineraries, maps, and meeting notes).
5. Research and evaluate local accommodations for potential meeting venues, providing recommendations.
6. Handle outgoing correspondence, including emails and faxes.

7. Offer logistical support for Kiewit-sponsored events, which includes securing meeting locations, negotiating hotel contracts, and arranging catering services.

8. Provide general office support, including taking meeting minutes, covering reception duties, and coordinating team-building activities.
9. Assist in the creation of presentation materials.
10. Undertake additional tasks as assigned.

Qualifications:
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Visio, and SharePoint.

- High school diploma with a minimum of 3 years of relevant executive-level support experience, ideally in engineering, construction, or infrastructure sectors.

- Preferred candidates will have over 2 years of experience managing travel and expenses using SAP Concur.
- Must demonstrate a positive, proactive attitude and be a strong team player, capable of maintaining confidentiality.
- A commitment to continuous improvement and operational efficiency is essential.
- Experience in organizing meetings within a dynamic environment is highly valued.

Other Requirements:
- Ability to work productively and meet deadlines consistently.
- Effective and professional communication skills for interaction with supervisors, colleagues, and external parties.
- Commitment to safe and effective work practices, following both oral and written instructions, including safety protocols.
- Flexibility to work during standard hours and overtime as needed, with the possibility of varying locations and conditions.

Base Compensation:
$36/hour - $44/hour

(Compensation may vary based on education, experience, skillset, and location)

We provide our full-time employees with a comprehensive benefits package that ranks among the best in the industry, including top-tier medical, dental, and vision coverage for eligible employees and their dependents, wellness programs, life insurance, disability coverage, retirement plans with matching contributions, and generous paid time off.

Kiewit Corporation is an Equal Opportunity Employer.

Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

At Kiewit, the work you do will positively impact communities by providing essential services such as reliable energy, safe transportation, clean water, and access to healthcare.

We offer numerous opportunities for professional growth through on-the-job experience and various training and development programs.

Kiewit is committed to fostering a diverse workforce and actively seeks to attract, develop, and retain employees from all backgrounds who share a passion for our industry.
We also prioritize veteran and military hiring, considering relevant military experience as equivalent to qualification requirements.

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