Event Coordination Specialist

2 weeks ago

Gaithersburg, Maryland, United States The Scientific Consulting Group Full time
Position Overview
The Scientific Consulting Group, Inc. (SCG) is in search of a dedicated and skilled individual to fill the role of Conference Planner. This position is hybrid, requiring the ability to work on-site as needed. The ideal candidate will possess expertise in managing virtual, hybrid, and in-person events, with a willingness to travel when necessary.

Key Responsibilities
  • Oversee the comprehensive coordination of events, including budget management, pre-event planning, logistics, travel arrangements, accommodation, on-site execution, vendor relations, and post-event evaluations.
  • Create detailed project plans tailored to specific events.
  • Facilitate site selection processes.
  • Lead negotiations for contracts and prepare agreements for client review and approval.
  • Review and authorize Banquet Event Orders (BEOs).
  • Manage venue and supplier activities during events.
  • Host virtual and hybrid meetings, offering technical assistance as required.
  • Assist in developing registration websites for events and provide consistent updates to clients.
  • Act as the primary contact for clients, participants, and speakers.
  • Draft communications for participants, ensuring internal and client approval.
  • Collaborate with speakers to gather, format, and upload presentations for events.
  • Work with clients to create meeting materials.
  • Complete any additional post-event tasks, such as sending thank-you letters and conducting surveys.
  • Regularly report on event planning activities.

Qualifications
  • Proven ability to manage multiple tasks efficiently.
  • Capability to work autonomously and collaboratively within tight deadlines.
  • Strong attention to detail, particularly regarding deadlines and quality assurance.
  • Excellent written and verbal communication skills.
  • Demonstrated experience in meeting planning.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with virtual meeting platforms such as Zoom and WebEx.
  • Experience in planning and executing both on-site and hybrid meetings.

Education and Experience
  • A Bachelor’s degree in hospitality management, business, marketing, public relations, or communications is preferred.
  • Certifications such as CMP, CGMP, DES, or CEM are desirable.
  • Knowledge of government event planning is advantageous.
  • A minimum of 5 years of relevant experience is required.

SCG is committed to fostering a diverse workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

  • Event Coordination Specialist

    2 weeks ago

    Gaithersburg, Maryland, United States The Scientific Consulting Group Full time

    Position OverviewThe Scientific Consulting Group, Inc. (SCG) is in search of a dedicated and skilled professional to fulfill the role of Conference Planner. This position requires a hybrid work model, necessitating the ability to operate on-site as required. The ideal candidate will demonstrate expertise in managing virtual, hybrid, and in-person events,...

  • Event Service Coordinator

    7 days ago

    Gaithersburg, Maryland, United States DoubleTree by Hilton Washington DC NorthGaithersburg Full time

    Job Summary:The DoubleTree by Hilton Washington DC North/Gaithersburg is seeking a highly skilled Banquet Supervisor to lead our banquet team in delivering exceptional service to our guests. As a key member of our events team, you will be responsible for ensuring seamless execution of banquet functions, from setup to breakdown.Key Responsibilities:Pre-Event...

  • Banquet Manager

    5 days ago

    Gaithersburg, Maryland, United States DoubleTree by Hilton Washington DC NorthGaithersburg Full time

    Job OverviewThe DoubleTree by Hilton Washington DC North/Gaithersburg is seeking a highly skilled Banquet Manager to lead our team in delivering exceptional guest experiences during banquet functions.As a key member of our hospitality team, you will be responsible for overseeing the planning, execution, and coordination of all banquet events, ensuring...

  • Care Coordinator

    1 week ago

    Gaithersburg, Maryland, United States Sheppard Pratt Full time

    Job Title: Care CoordinatorAt Sheppard Pratt, we are seeking a highly skilled Care Coordinator to join our team. As a Care Coordinator, you will play a critical role in providing recovery planning support to Adolescent Clubhouse members and case management services to their families.Key Responsibilities:Screen and Introduce New Members: Welcome new members...

  • Transportation Specialist

    2 weeks ago

    Gaithersburg, Maryland, United States Kisco Senior Living Full time

    Job Overview: Transportation Specialist Role at Kisco Senior Living The Transportation Specialist plays a crucial role in facilitating travel for community activities, events, and resident appointments. Key Responsibilities: Operate vehicles for community outings, shopping trips, and other scheduled events. Assist in organizing transportation...

  • Community Support Coordinator

    2 weeks ago

    Gaithersburg, Maryland, United States Pace Consulting LLC Full time

    Position OverviewPACE Consulting, LLC (PACE) is a certified MBE/DBE woman-owned small business dedicated to providing **behavioral health clinical services** and **organizational consulting** to individuals and organizations. Our offerings encompass **clinical counseling**, **employee assistance programs**, **organizational development**, **staff...

  • Administrative Support Specialist

    2 weeks ago

    Gaithersburg, Maryland, United States Housing Opportunities Commission Full time

    Administrative Support Specialist The Housing Opportunities Commission of Montgomery County (HOC) was established in 1974 to better respond to the County's need for affordable housing. HOC is authorized to acquire, own, lease, and operate housing; to provide for the construction or renovation of housing; obtain financial assistance from any public or private...

  • Administrative Support Specialist

    2 weeks ago

    Gaithersburg, Maryland, United States Housing Opportunity Com Full time

    Job OverviewPosition: Administrative Support SpecialistThe Housing Opportunities Commission of Montgomery County (HOC) is dedicated to addressing the critical need for affordable housing in the community. Established in 1974, HOC is empowered to acquire, manage, and operate housing facilities, facilitate construction or renovation projects, and secure...

  • Care Coordinator

    5 days ago

    Gaithersburg, Maryland, United States Sheppard Pratt Full time

    Job SummaryWe are seeking a highly skilled Care Coordinator to join our team at Sheppard Pratt. The successful candidate will provide recovery planning support to Adolescent Clubhouse members and case management services to their families.Key ResponsibilitiesScreen and Introduce New Members: Welcome new members and their families to the Clubhouse, ensuring a...

  • Care Coordinator

    4 days ago

    Gaithersburg, Maryland, United States Sheppard Pratt Full time

    Job SummarySheppard Pratt is seeking a highly skilled Care Coordinator to join our Adolescent Clubhouse team. As a key member of our team, you will provide recovery planning support to our members and their families, as well as case management services to ensure their well-being.Key ResponsibilitiesScreen and Introduce New Members: Welcome new members and...

  • Catering Support Specialist

    2 weeks ago

    Gaithersburg, Maryland, United States Asbury Communities Full time

    Catering Support SpecialistJob Category: Dining-Hospitality Requisition Number: DININ008018OverviewAt Asbury Methodist Village, we are dedicated to providing exceptional service in our continuing care retirement community. We offer a range of independent living options, including courtyard homes, villas, and spacious apartments, alongside assisted living,...

  • Family Case Manager

    8 hours ago

    Gaithersburg, Maryland, United States Pace Consulting LLC Full time

    Job DescriptionJob Summary:Pace Consulting LLC is seeking a highly skilled and compassionate Family Case Manager - Behavioral Health Specialist to join our team. As a key member of our School and Community Youth Services department, you will provide culturally sensitive and comprehensive case management services to families and youth in need.Key...

  • Learning and Development Specialist

    5 days ago

    Gaithersburg, Maryland, United States Innova Solutions Inc. Full time

    Job Title: Learning and Development PartnerJob Summary:Innova Solutions Inc. is seeking a highly skilled Learning and Development Partner to join our team. As a key member of our organization, you will be responsible for designing and delivering high-quality learning initiatives that advance skills and knowledge in artificial intelligence, machine learning,...

  • Learning and Development Specialist

    7 days ago

    Gaithersburg, Maryland, United States Innova Solutions Inc. Full time

    Job SummaryInnova Solutions Inc. is seeking a highly skilled Learning and Development Partner to join our team. As a key member of our organization, you will play a critical role in supporting the development of our employees' skills and knowledge.Key ResponsibilitiesCollaborate with project leads to gather technical content from subject matter experts and...

  • Floor Maintenance Specialist

    5 days ago

    Gaithersburg, Maryland, United States SOLID Surface Care, Inc. Full time

    Job OpportunityWe are seeking a skilled Floor Maintenance Specialist to join our team at SOLID Surface Care, Inc.About the RoleDeliver exceptional maintenance cleaning services to commercial facilities, utilizing state-of-the-art equipment and methods.Collaborate with Shift and Crew Leaders to ensure seamless operations and high-quality results.Maintain a...

  • Office Coordinator

    2 weeks ago

    Gaithersburg, Maryland, United States Ultimate Staffing Services Full time

    Job OverviewPosition Title: Office CoordinatorWork Arrangement: In OfficeCompensation: $20-$21 per hourEmployment Status: Temp-to-Perm (TTH)Start Date: ASAPWork Hours: Full Time (9am-5pm) or Part Time (25 hours per week, 9am-3pm M-F or 11am-5pm M-F)Dress Code: CasualParking: ComplimentaryRemote/Hybrid: In OfficeScreenings Required: Background CheckEducation...

  • Facility Maintenance Specialist

    2 weeks ago

    Gaithersburg, Maryland, United States Community Support Services Full time

    Facility Maintenance Specialist plays a crucial role within the Facilities team, overseeing the upkeep of multiple commercial properties and numerous residential group homes for Community Support Services, a non-profit organization dedicated to assisting individuals with autism and other developmental challenges. The position encompasses a variety of...

  • Vision Care Specialist

    1 week ago

    Gaithersburg, Maryland, United States Kaiser Permanente Full time

    Position Overview:The Vision Care Specialist is responsible for assessing patients with a comprehensive range of visual issues, diagnosing ocular diseases, disorders, and deficiencies, and providing appropriate treatment as per licensure and accreditation. This role includes referring patients to other qualified Kaiser Permanente professionals for additional...

  • Community Engagement Coordinator

    1 week ago

    Gaithersburg, Maryland, United States Pratum Companies Full time

    Job OverviewCommunity Engagement CoordinatorThis role is essential in supporting the Community Manager with the comprehensive management of the property, overseeing team dynamics, and ensuring adherence to community regulations and internal quality standards.Key ResponsibilitiesOversee operations across multiple sites, alternating between different leasing...

  • Website Operations Coordinator

    2 days ago

    Gaithersburg, Maryland, United States Blue Corona Full time

    About the RoleWe are seeking a highly skilled and experienced Webmaster to join our team at Blue Corona. As a Webmaster, you will be responsible for maintaining and updating our website content, ensuring that all sites and pages are functioning properly, and regulating access rights for different users.Key ResponsibilitiesMaintain and update website content,...