Administrative Support Specialist

2 weeks ago

Gaithersburg, Maryland, United States Housing Opportunity Com Full time
Job Overview

Position: Administrative Support Specialist

The Housing Opportunities Commission of Montgomery County (HOC) is dedicated to addressing the critical need for affordable housing in the community. Established in 1974, HOC is empowered to acquire, manage, and operate housing facilities, facilitate construction or renovation projects, and secure financial assistance from various sources to enhance its housing initiatives.

Role Summary:

The Administrative Support Specialist will play a vital role in delivering administrative and customer service assistance to the Property Management Scattered Site team. The individual will handle inquiries from clients seeking information regarding housing and maintenance services, manage correspondence, and prepare significant documents and reports pertaining to departmental operations.

Key Responsibilities:

  • Compile and maintain various tracking reports, coordinate meetings, and organize resident events.
  • Update and manage scattered site housing information on the HOC website, and create promotional materials such as brochures and flyers.
  • Provide backup coverage for phone and front desk operations as necessary.
  • Perform document scanning and maintain organized filing systems.
  • Conduct data entry, manipulation, and generate spreadsheets/reports utilizing Excel or Google Sheets.
  • Assist in responding to general inquiries related to the area of expertise.
  • Execute additional duties as assigned.

Qualifications:

Experience:

  • A minimum of 2 years of experience in an administrative or secretarial role within an office environment.

Education:

  • Associate degree or two years of college education.
  • An equivalent combination of education and experience may be considered.

Skills and Competencies:

  • Possession of a valid driver's license.
  • Detail-oriented with exceptional organizational and interpersonal skills, along with effective oral and written communication abilities.
  • Capability to prioritize tasks to meet deadlines while being reliable and meticulous.
  • Proficient in computer applications, particularly the MS Office Suite.
  • Experience in managing databases using Excel, Google Sheets, and other data management tools.
  • Strong written and verbal communication skills, with a solid understanding of office policies and procedures.
  • Able to work accurately and efficiently.
  • Willingness to undertake other related responsibilities as assigned.

* Salary Range: Grade 14- Min: $44,244 - Max: $70,108 | Salary determined by departmental budget - Offer commensurate with experience.

HOC is an equal opportunity employer committed to fostering diversity and inclusion in the workplace. All qualified candidates will receive consideration for employment without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state, or local law. HOC promotes a drug-free workplace.

HOC conducts background checks, employment reference checks, and, where applicable, reviews driving records to assess employment suitability. Selected candidates will be required to undergo pre-employment drug and alcohol screening. Employment is contingent upon the results of these tests.

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