Administrative Operations Coordinator

1 week ago

Seattle, Washington, United States Lazarus Naturals Full time
Job Overview

Position Summary:

The Administrative Operations Coordinator will play a pivotal role in managing diverse administrative, IT, and HR functions within the organization. This position requires a versatile individual capable of efficiently overseeing office operations, addressing IT requirements, and providing vital HR assistance.

Core Responsibilities

Office Administration:

  1. Ensure a well-structured and efficient office atmosphere.
  2. Oversee office supplies, equipment, and inventory management.
  3. Coordinate maintenance and enhancements for office facilities.
  4. Assist in planning and organizing company meetings and events.
  5. Uphold IT policies and procedures to bolster data security.

Information Technology Support:

  1. Manage IT resources, including computers and peripherals.
  2. Collaborate with the IT team for troubleshooting and guidance.
  3. Ensure adherence to IT policies for data security and hardware maintenance.

Human Resources Assistance:

  1. Support recruitment and onboarding activities, including interview scheduling.
  2. Collaborate with HR on various processes and protocols.
  3. Assist in organizing training sessions and ensuring compliance with labor regulations.
  4. Engage in employee initiatives to promote a positive workplace culture.

General Administrative Duties:

  1. Manage calendars, meetings, and appointments for executive staff.
  2. Prepare and oversee internal and external communications.
  3. Assist with travel arrangements and expense documentation.
  4. Handle sensitive information with utmost confidentiality.

Kitchen Maintenance:

  1. Perform light cleaning tasks in the kitchen, including loading/unloading the dishwasher and wiping surfaces.
  2. Ensure kitchens are stocked, organized, and clean, disposing of expired or unsafe food appropriately.

Demonstrate the ability to juggle multiple projects and tasks simultaneously.

Handle confidential information with discretion.

Run business-related errands as needed.

Other responsibilities as assigned.

Qualifications

  • Bachelor's degree or equivalent combination of education and relevant experience.
  • 5+ years of experience in an administrative or office setting.
  • Proficient in Google Workspace and Microsoft Office Suite.
  • Excellent writing, communication, and analytical skills.
  • A strong team player willing to exceed expectations.
  • Detail-oriented with a focus on accuracy.
  • Valid driver's license, with access to a vehicle and current insurance.

Benefits Offered

  • Comprehensive benefits package including medical, vision, and dental coverage.
  • Employee discount program and product samples.
  • Fully stocked kitchen available for staff.
  • Company-sponsored events and activities.
  • 25 days of paid time off annually.
  • 3 paid holidays each year.

Salary Range: $65,000 - $75,000

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